Finance & Benefits Coordinator - Alaqua Animal Refuge : Job Details

Join our passionate team at Alaqua, a nonprofit animal rescue located in Freeport, Florida, where your bookkeeping skills will directly support lifesaving efforts for animals in need. Be part of a mission-driven organization where every number you balance helps give second chances to the voiceless

The Finance and Benefits Coordinator plays a vital role in the financial and administrative operations of Alaqua Animal Refuge. This position is responsible for maintaining accurate financial records, managing bookkeeping functions using QuickBooks, coordinating employee benefits, and supporting the Executive Director in day-to-day administrative and strategic tasks. This role requires discretion, accuracy, strong organizational skills, and a deep understanding of nonprofit financial and benefits administration.

What You'll Do:

· Bookkeeping and Accounting: Manage daily bookkeeping tasks, including accounts payable, receivable, general ledger entries, bank reconciliations, and expense tracking using QuickBooks Online.

· Financial Reporting: Generate monthly financial statements and reports for leadership and board review.

· Budgeting Support: Assist in annual budgeting processes and forecasting, maintaining updated budget tracking throughout the year in collaboration with the Executive Director.

· Benefits Administration: Serve as the point of contact for staff benefit programs, including health equity cards, telehealth, vision/dental plans, and life insurance. Assist employees with benefits enrollment and troubleshooting.

· Audit and Compliance: Maintain financial documentation and records in compliance with nonprofit accounting standards and audit requirements. Support annual financial audit and IRS Form 990 preparation.

· Support to Executive Director: Provide administrative assistance to the Executive Director, including scheduling, reporting, communications, and general operational support.

· Grant Tracking and Reporting: Monitor and report on financial components of active grants. Ensure compliance with grant requirements and prepare financial documentation as needed.

· Confidentiality and Ethics: Maintain strict confidentiality with sensitive financial and personnel data. Uphold ethical standards in all financial operations.

Experience:

Required-

· Proficiency in QuickBooks Online and general nonprofit bookkeeping practices.

· Understanding of employee benefits administration.

· Previous experience in finance, bookkeeping, or office administration.

Preferred-

· Prior experience working in a nonprofit organization.

· Associate or Bachelor's degree in Accounting, Finance, or related field.

· Familiarity with state and federal compliance requirements for employee benefits.

What You'll Need:

· Strong organizational and analytical skills.

· High attention to detail and data accuracy.

· Professional written and verbal communication skills.

· Integrity, discretion, and professionalism in handling sensitive information.

· Ability to work independently and collaboratively across departments.

· Effective time management with the ability to meet deadlines consistently.

· Flexibility and adaptability to support various aspects of executive and organizational functions.

This is a Full Time Exempt position with Benefits to include Life Insurance, Vision, Dental, Telehealth, Health Equity account and more!