Finance Assistant I (FT) - CITY OF BROOKLYN PARK : Job Details

Salary: $30.30 - $38.93 Hourly Location : Brooklyn Park, MN Job Type: Regular Full-Time Benefited (40 Hours) Job Number: 2025-00110-ML Department: Finance Opening Date: 08/04/2025 Closing Date: 8/17/2025 11:59 PM Central Vacancies: 1 Address: City Hall, 5200 85th Avenue North, Brooklyn Park, MN Posting Type: Open to the public Position Summary The Finance Assistant I is responsible for performing a variety of administrative, financial, clerical and customer service duties to support the Finance Director and Assistant Finance Director. Essential Duties and Responsibilities

• Provides administrative support including data entry, filing, copying, faxing, e-mailing, and drafting, proofing, typing, and editing various correspondence and reports with efficiency and accuracy.
• Assists with the coordination and preparation of agendas and information packets, checking materials for correctness in terms of order of documents, format/layout, and proofreading (grammar, spelling, etc.).
• May perform other department-specific administrative duties including transcription, scheduling, hardcopy/electronic notifications, database maintenance, budget preparation and maintenance, deposit reconciliation/cash handling, check request/expense report processing, processing of confidential information, meeting coordination.
• Compose documents and edit written material using computer word processing software, from dictation or written copy.
• Oversee system and correspondence to public on behalf of department.
• Perform clerical duties using a variety of software programs, including but not limited to point-of-sale, word processing, spreadsheets, and database programs.
• Provide meeting support for such groups as Budget Advisory Commission.
• Prepare, process, and distribute in-coming and out-going mail.
• Monitor and order office supplies.
• Collect, organize, and maintain department data, projects, and other files. File documentation in the City's central filing system and electronic records management system according to approved Records Retention Schedule and other approved procedures.
• Help ensure Finance information, policies, and procedures are updated on the intranet and city website.
• Help create the published financial books such as the Budget Book, CIP and CEP books.
• Complete public data requests.
• Provide financial training to other city departments.
• Coordinate, create and submit all mandatory annual filings and certifications.
• Assist with completion of worker's compensation, liability & property insurance applications.
• Perform other duties as assigned.

Minimum and Desired Qualifications Education High school diploma or equivalent Experience Three (3) years experience in accounts payable/receivable or general accounting Licenses/CertificationsNone Equivalency An equivalent combination of education and experience closely related to the duties of the position MAY be considered Knowledge, Skills and Abilities

• Ability to maintain attention to detail and accuracy
• Knowledge of and the ability to apply the basic fundamentals of accounting
• Ability to perform mathematical calculations
• Skilled in organizing, multitasking, and prioritizing work in a deadline driven environment
• Skilled in using Excel, Word, and email software applications
• Skilled in analyzing, researching and problem-solving data
• Ability to communicate effectively; establish and maintain cooperative working relationships
• Ability to maintain confidentiality of sensitive material
• Ability to establish and maintain effective working relationships with others
• Ability to accurately and efficiently process invoices and work with vendors and departments to resolve issues surrounding payment
• Ability to exercise sound judgment to solve problems in compliance with established policies, procedures, and practices
• Ability to manage multiple assignments, determine and organize priorities, and successfully work within deadlines and time constraints
• Ability to work independently with minimal supervision/direction
• Ability to develop and maintain positive and professional working relationships at all levels both inside and outside the organization
• Ability to clearly, concisely, and effectively communicate, both in verbal and written formats
• Ability to maintain attention to detail and accuracy
• Proven ability and demonstrated commitment to an inclusive workplace related to racial equity, diversity and inclusion.
• Ability to provide a level of customer service that meets or exceeds customer expectation and satisfaction
• Embrace and engage in cultural shift toward Continuous Improvement
• Demonstrated proficiency in Microsoft Office Suite applications and programs with specific emphasis in Excel, Word, PowerPoint and Outlook
• Ability to exercise sound independent judgment to solve problems in compliance with established policies, procedures, and practices
• Ability to independently organize and coordinate work, set priorities, manage multiple assignments, and successfully work within deadlines and time constraints
• Ability to respect and maintain confidentiality of sensitive information, issues, and projects within the Data Practices guidelines
• Ability to accurately interpret and explain complex information
• Ability to clearly, concisely, and effectively communicate both in verbal and written forms
• Ability to interact, develop, and maintain positive and professional working relationships at all levels of the organization
• Demonstrated skills in attention to detail, organization and time management
• Ability to professionally exhibit cultural sensitivity, patience, and understanding in the course of work duties
• Ability to relate and work effectively with people from diverse cultural, socioeconomic, racial and ethnic backgrounds
• Ability to provide a level of customer service that meets/exceeds customer expectations
• Embrace and engage in cultural shift toward Continuous Improvement

Desired Qualifications

• Five (5)+ years of progressively responsible/successful experience in accounting or finance
• Highly related experience performing accounting or finance functions for a government organization
• Internship with a government organization within the finance area
• Previous experience with Tyler/New World software applications
• Previous experience working with people from various cultural, socioeconomic, racial and ethnic backgrounds
• Fluency in Spanish, Hmong, Russian, Somali, Lao or Vietnamese language(s)

Working Conditions The physical demands described here are representative of those that must be met by an employee to successfully and safely perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to fully and safely perform the essential duties.

• Core business hours are set by departments based on operational needs. Alternative schedules can be arranged, but must comply with the City's Alternative Work Arrangement policy
• This is a full-time, non-exempt, non-union position with a standard eight (8) hour work day, Monday-Friday with normal office hours
• Office environment; exposure to computer screens; working closely with others, frequent interruptions
• Sitting for prolonged periods of time; general manual dexterity; adequate hearing, vision and speech required

Background Check The City has determined that a criminal background check will be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. Selection Process The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. Human Resources Department reserves the right to limit the number in any phase of the selection process. Brooklyn Park is a thriving northwestern suburb of Minneapolis and the sixth largest city in the state with over 86,000 residents and 30,000 jobs. As the 11th fastest growing city in Minnesota, the city has become even more vibrant because of our remarkable racial and cultural diversity. Approximately 60 percent of our residents are people of color, 22 percent are foreign-born, and more than a quarter speak a language other than English at home. Our Vision, Values and Goals Additional Information Resume Requested To help us evaluate candidates' education, experience and skills, we are asking all candidates to attach a resume to their application Department/Division: Finance Department/Financial Services Anticipated Hiring Wage: $30.30 - $32.76, depending on qualifications We welcome applications from all individuals, including (but not limited to): people of all abilities, persons of color, Veterans, LGBTQ+ and women. If you need these materials in an alternate format or if you have a disability-related need and need assistance with the application process, please contact Human Resources at either 763-###-#### or via e-mail at Regular, full-time City of Brooklyn Park employees (40 or more hours per week) are eligible for a benefits package including: Vacation

• New employees generally earn 10 days of vacation per year
• Vacation accruals increase with longevity up to a maximum of 20 days per year

Sick Leave

• Sick leave is accrued at the rate of 12 days per year with unlimited accumulation

Holidays

• 12 paid holidays per year
• 1 floating holiday to be used any day in the year with supervisor approval

Health Insurance:

• Employees may choose a health plan with an option to waive coverage if covered under another qualified plan
• The City contributes a portion to the cost of health insurance
• Available to City of Brooklyn Park employees working 30 or more hours per week

Dental Insurance

• Employees may choose between two dental plans with an option to waive coverage if covered under another qualified plan

Life Insurance

• The City provides term life insurance with an option for employees to purchase additional and dependent term life insurance at group rates

Disability Insurance

• Short-term disability insurance available at group rates
• Long-term disability insurance available at group rates

Retirement

• Public Employee's Retirement Association (PERA) pension plan (employer/employee contributions)
• Optional 457 pre-tax and post-tax (Roth) deferred compensation plans for tax-deferred retirement savings

Flexible Spending Accounts (FSA)

• Reimbursement account for health care and daycare expenses using pre-tax contributions

Employee Assistance Program (EAP)

• Employee Assistance Program provides confidential counseling and referral services

Fitness

• Free on-site fitness facilities; Wellness program and fitness classes offered

Direct Deposit (mandatory)

• Payroll checks are automatically deposited into designated account(s) on payday

Regular, part-time benefited City of Brooklyn Park employees (20-29 hours per week) are not eligible for Health Insurance, but are eligible for the following benefits:

• Sick and Vacation at a pro-rated rate
• Decreasing Life Insurance
• Flexible Spending Account(s)
• Deferred Compensation, if enrolled.

Seasonal/Temporary employees

• Temporary, Seasonal, and non-benefited part-time employees earn one hour of Sick Leave for every 30 hours worked by an employee, up to a maximum of 48 hours of Sick Leave per year.

Benefits may differ based on union contracts for employees represented by a collective bargaining unit. This summary is for information only and is subject to change or revocation without notice. This summary shall not constitute a contract or guarantee, express or implied. 01 Which best describes your highest level of education in accounting or financial administration?

• No degree
• High school diploma or equivalent
• Associate's degree
• Bachelor's degree
• Master's degree or higher
• Degree in unrelated field

02 Which level best describes your experience in accounts payable/receivable or general accounting?

• No experience
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• 6 years to less than 7 years
• 7 years to less than 8 years
• 8 years or more

03 How many years of experience do you have in municipal government finance?

• No experience
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more

04 Please rate your skill level relative to Microsoft Excel.

• None
• Beginner (Create a basic worksheet, work with cells/cell data by using a variety of moving and copying techniques, perform calculations by using formulas, change the appearance of worksheets using a variety of editing techniques.)
• Intermediate (use Excel template and user-defined templates, sort and filter data, re-use and share data by importing and exporting, create advanced formulas and audit worksheets, etc.)
• Advanced (Apply conditional formatting, add data validation criteria, create and edit macros, work with multiple workbooks to create a workspace, etc.)

05 What is the average number of invoices you personally process in a month?

• Less than 300
• 300 to less than 600
• 600 to less than 900
• 900 to less than 1200
• 1200 to less than 1500
• 1500 or more

06 What is the average number of checks you personally process in a month?

• Less than 100
• 100 to less than 200
• 200 to less than 300
• 300 to less than 400
• 400 to less than 500
• 500 or more

07 Do you have experience in requisitions and purchase order processing?

• Yes
• No

08 Which level best describes your experience with Tyler/New World software applications?

• No experience
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years or more

09 What is your connection with the City of Brooklyn Park?

• None apply
• Current Brooklyn Park Resident
• Active Member of Community Group in Brooklyn Park
• Currently enrolled in school in Brooklyn Park
• BrookLynk Alumni
• Other

10 If you listed other, please explain your connection to Brooklyn Park. Required Question