Finance and Business Development - Tribal Fund Program Manager - Puyallup Tribe : Job Details

Finance and Business Development - Tribal Fund Program Manager

3001 Puyalupabsh, Tacoma, WA 98404, USA

Job Description

Posted Friday, May 23, 2025 at 10:00 AM

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Open: May 23, 2025

Close: When Filled

Department: Finance and Business Development

Reports To: Tribal Financial Officer

Hours: 40 Hrs/Wk – Full Time

Salary: Based on Salary Matrix+Benefits

Requisition: 751

* Salaries are market competitive. For accurate salary information, call (253)###-#### or email [email protected] . The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

Position Summary:The Tribal Fund Program Manager leads the implementation and oversight of systems, partnerships, and outreach efforts that advance the mission of the Puyallup Tribal Fund. This role is responsible for coordinating grantmaking processes, managing donor and grantee relationships, overseeing compliance and reporting, and supporting strategic development initiatives. The Program Manager ensures the Fund operates efficiently, transparently, and in alignment with the Tribe's values of generosity, sovereignty, and community well-being.Essential Duties and Responsibilities

• Lead day-to-day operations of the Puyallup Tribal Fund, ensuring timely and accurate handling of grantmaking, donation, and program activities.
• Develop and manage systems for tracking grants, donations, reporting deadlines, and fund distribution.
• Serve as the primary point of contact for donors, grantees, community partners, and tribal departments.
• Oversee and improve internal processes, including data tracking, reporting systems, and documentation protocols.
• Monitor and ensure compliance with applicable policies, procedures, and 501(c)(3) regulatory requirements.
• Coordinate and contribute to the development of the Fund's annual report, strategic plan, and board updates.
• Supervise the preparation and delivery of grant reports, impact updates, and funding documentation.
• Support planning and execution of donor engagement strategies, community events, and public communications.
• Draft, edit, and approve public-facing materials such as newsletters, social media content, and press releases.
• Collaborate with Tribal Council, community leaders, and the Fund Board to align giving strategies with tribal priorities.
• Assist in identifying new funding opportunities, partnerships, or capacity-building strategies.
• Perform other duties as assigned in support of the Fund's operations and mission.

Supervisory ResponsibilitiesProvides guidance or direct supervision to administrative staff, interns, or contractors as assigned.Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree in nonprofit management, business administration, communications, or a related field and five years of progressively responsible experience in non-profit management, fundraising, development, grant management or a related field; or an Associate's degree with at least 7 years of progressively responsible experience in experience in non-profit management, fundraising, development, grant management or a related field or related fields that demonstrate strong relationship management, organizational coordination, and communication skills. Experience managing budgets, timelines, and reporting systems. Prior experience supervising staff, volunteers, or projects is preferred. Demonstrated ability to build trust and work collaboratively within tribal, community-based, or culturally grounded environments.

Language Skills

Able to write professional emails, take accurate meeting notes, and prepare clear internal documents. Comfortable communicating with donors, grantees, and community members in a respectful and courteous manner.

Mathematical Skills

Able to handle simple budgeting tasks, track expenses, and perform basic calculations using spreadsheets.

Reasoning Ability

Able to follow directions, meet deadlines, and troubleshoot scheduling or task-related issues with minimal supervision.

Licenses or Certificate

Must have and maintain a valid and unrestricted Washington State driver's license. Must be eligible to drive a GSA vehicle.

Other Skills and Abilities

• Strong project management and organizational skills, with the ability to balance multiple priorities.
• Exceptional written and verbal communication abilities.
• Proficiency with donor databases, grant tracking systems, and Microsoft Office Suite.
• Ability to write and review reports, grant applications, and professional correspondence.
• Understanding of tribal sovereignty, cultural values, and intergovernmental relationships.
• High level of integrity, discretion, and cultural humility when working with sensitive or community-centered information.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee frequently is required to walk.
• The employee is occasionally required to stand and use hands to finger, handle, or feel.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.
• Reasonable accommodations may be made for individuals with disabilities to perform essential job functions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually quiet.
• Work is performed in an office setting.
• Occasional evening or weekend work required for events or donor engagement.
• Must be able to travel locally and regionally as needed.

The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

Indian Preference Employer as Required by Law

Online Application Tips:

1. If you are using a PC, use Chrome. If you are using a MAC, use Safari.

2. Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one (1) PDF file or email documents to [email protected] and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.

3. Indian Hiring Preference – send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at [email protected] or call (253) ###-####.

4. Provide 3+ references (we cannot obtain references from direct family members – mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to [email protected]

5. To add more employment, education, references, etc., click on the small + sign at the top right corner of the page.

6. When entering salaries, only use numbers. Do not use any other characters (such as , . or $)

7. After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission.

*Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic.

If you have any questions about the positions or the online application, please call (253) ###-####

Native American preference applies and job placements are given on a competitive basis, using job related factors. Because of the large number of applications received and limited job positions, your application will not guarantee employment.

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