Faculty Policy, Compliance, and Records Lead - Inside Higher Ed : Job Details

Faculty Policy, Compliance, and Records Lead

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Faculty Policy, Compliance, and Records Lead

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Working Title:

Posting Number: S13983P Working Title: Faculty Policy, Compliance, and Records Lead Department: SRVPAA-SR VP Acad Affrs & Prov About The University Of Georgia: Since our founding in 1785, the University of Georgia has operated as Georgias oldest, most comprehensive, and most diversified institution of higher education (. The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The Universitys main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The Universitys enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine. Posting Type: External Retirement Plan: TRS or ORP Employment Type: Employee Benefits Eligibility: Benefits Eligible Full/Part Time: Full Time Additional Schedule Information: Regular office hours (M-F 8-5) Advertised Salary: Commensurate with experience Posting Date: 08/08/2025 Open Until Filled: Yes Proposed Starting Date: 09/01/2025 Special Instructions To Applicants: Review of applications will begin immediately. Location of Vacancy: Athens Area EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]). USG Core Values Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at . Classification Title: HR/EEO/OD Professional FLSA: Exempt FTE: 1.00 Minimum Qualifications: Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications: Competetive applicants will have prior experience in:

• Systems associated with faculty appointments at UGA including UGAJobs, OneUSG Connect, Banner, Content 7, etc.
• Policy review and application.
• Creation and maintenance of filing systems and standards.
• Review and analysis of historical faculty appointment details.

Position Summary: The Office of Faculty Affairs (OFA), a unit within the Office of the Senior Vice President for Academic Affairs and Provost, provides support for faculty and oversight of faculty-related policies for the institution. The Faculty Policy, Compliance, and Records Lead manages faculty appointment related actions as appropriate in various systems and works collaboratively with Director of Operations & Associate Provost for Faculty Affairs (APFA) on the day-to-day operations in OFA as well as policy, procedures, and compliance related matters. Work is performed with considerable independence under the supervision and direction of the Director of Operations. Knowledge, Skills, Abilities And/or Competencies:

• Working knowledge of faculty related employment actions and hiring policies
• Knowledge of academic administrative systems and related business practices
• Exceptional attention to details
• Ability to prioritize tasks and work efficiently to meet regular deadlines
• Excellent problem-solving and communication skills
• Positive, patient interpersonal skills, combined with a respect for policies and procedures
• Ability to maintain confidentiality and use discretion
• Desire to improve office workflows and internal procedures
• Proficiency with email, Word processing, and spreadsheets

Physical Demands: Standard for normal office environment Is driving a responsibility of this position?: No Is this a Position of Trust?: Yes Does this position have operation, access, or control of financial resources?: No Does this position require a P-Card? : No Is having a P-Card an essential function of this position? : No Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications): Yes Credit And P-Card Policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities: Faculty Appointments and Records

• Executive Reviewer and Approver in UGAJobs for Faculty Affairs for a subset of faculty appointment related actions (e.g. includes but not limited to faculty hiring proposals, position action requests for routine updates, major administrative appointments, rank change, contract type change, part-time/limited term rank change, etc.).
• Manages and maintains faculty appointment related records and documentation in Content, OneDrive, and other faculty file systems.
• Serves as primary contact for part-time and/or limited term reappointment supporting documents (responsibilities include but are not limited to, courtesy review of part-time letters of agreement and NTT limited-term offer letters as well as updating OneUSG Connect MFE Create tenure data).
• Provides courtesy reviews of non-tenure track offer letters where not promotion credit is being offered.
• Completes OneUSG Connect MFE Updates and/or Verification new faculty appointment related actions.

Percentage Of Time: 60 Duties/Responsibilities: Policy, Procedures, and Compliance

• Serves as lead for the internal faculty appointment process and procedure instructions (P&P) library for Faculty Affairs, in cooperation with the Director of Operations and APFA.
• Provides knowledge and feedback regarding existing faculty appointment policies, procedures, and guidance.
• As applicable, drafts proposed revisions to policies, procedures, and guidance as well as update applicable internal instructions for further review, discussion, and revision by the Director of Operations and APFA.
• As applicable, drafts communications regarding updates to policy and procedures to applicable audiences (e.g. Faculty Affairs Liasions) in collaboration with the Director of Operations, the Associate Provost, and other OFA Leads.
• Provides ongoing advice to campus unit contacts on application of faculty hiring policies and procedures.

Percentage Of Time: 30 Duties/Responsibilities: Assists the Director of Operations with day-to-day operational tasks for the office Percentage Of Time: 5 Duties/Responsibilities: Special Projects and Other Duties as Assigned

• Leads and participates on Special Projects teams as needed.

Contact Details: For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name: Charlotte Surratt Recruitment Contact Email: [email protected] Recruitment Contact Phone: 706-###-#### Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Education and Training
• Industries Online Audio and Video Media

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