Faculty Onboarding Facilitator - University of Rochester : Job Details

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location: 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening: Regular

Time Type: Full time

Scheduled Weekly Hours: 40

Department: 400604 Psychiatry M&D Administration

Work Shift: UR - Day (United States of America)

Range: UR URG 104 H

Compensation Range: $18.65 - $26.11

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, and internal equity considerations.

General Summary: The Faculty Onboarding Facilitator serves as the primary contact for the Department of Psychiatry faculty recruits from the time of initial interview through Day 1 of their employment. The position is primarily responsible for the coordination of new faculty onboarding needs including assisting the candidate through the processes related to securing a faculty appointment, medical staff appointments, and system set up & access. The position additionally assists as needed with all faculty support matters.

Schedule: M-F 8:30am-5pm

Essential Functions:

• Scheduling recruitment meetings and interviews both in-person and via zoom.
• In-person dates may require complex itinerary scheduling and travel arrangements.
• Serve as primary contact related to faculty postings and faculty recruitment efforts.
• This includes a regular review of applicant CVs within HRMS with follow up to appropriate leadership.
• This also includes the creation and maintenance of a tracking database for all recruitment candidates and regular recruitment meetings with leadership.
• Coordinate & facilitate all necessary paperwork to complete the faculty appointment process based on offer letter.
• Primary support for recruitment candidates navigating process related to securing faculty and medical staff appointment(s), includes scheduling & travel arrangements for pre-employment health screen.
• Direct, on-site support for pre-employment health screen date and employment start date.
• Will include in-person orientation and check-in on employment start date and assistance with completion of the onboarding checklist.
• Coordinates and assists with securing of essential needs Badge, eRecord access, signature capture, photo, eCV, COI, MyPath mandatories, swipe access/key access, etc.
• Serves as the initial contact directing the faculty members' enrollment with the payers and set-up in the eRecord system.
• Serves as back-up for the Administrative Assistant to the Chair and other duties as assigned.

Other duties as assigned.

• High School diploma or equivalent. Required
• 2 year of relevant administrative experience Required
• or equivalent combination of education and experience Required

• Experienced user of Outlook, Word, Excel, and Zoom
• Excellent verbal and written communication skills
• Ability to multi-task and prioritize
• Must work well both independently and as part of a team
• Knowledge of University policies a plus but not required (work orders, procurement, P2P system, faculty regulations, etc.)

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.