All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment .Job Title: Faculty Affairs AdministratorLocation: Palo Alto, CA 94304Duration: 06 Months (Potential to Extend) (Start date: 30-Jun-2025 - End date: 31-Dec-2025)PR Range: $38/hr. - $42/hr. Full time or part time: Full time Number of hours per week: 40 Shift timing/schedule: 8 AM to 5 PM M-F (Lunch 12:00 PM 1:00 PM) Will the resource be working with minors? No Remote/onsite/hybrid: Hybrid, remote eligible Top 3 requirements to hire? University experience in Faculty Affairs, attention to detail, good communication Is a degree required for this job? Yes Bachelors Is driving required for this job? No Job Description:Duties include:
- Provide operational support and guidance to search/review committees and make recommendations for process improvement.
- Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
- Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.
- Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
- Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
- Serve as primary point of contact, as needed, in onboarding and orienting new faculty to the department, school, and university. Oversee all faculty visa matters and advise on application of policy, as needed. Troubleshoot issues as they arise.
- Assist in ensuring compliance with faculty diversity related policies as led by the Office of Faculty Development, Diversity, and Engagement.
- Other duties may also be assigned
Requirements:Education And Experience (Required):
- Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.
Knowledge, Skills Abilities (Required):
- Elevated level of attention to detail and accuracy.
- Ability to track, monitor and adhere to deadlines.
- Ability to learn university systems.
- Experience working with databases and Microsoft Office suite.
- Excellent communication skills.
- Demonstrated ability to act with tact and maintain confidentiality.
- Demonstrated problem solving and analytical skills.
- Demonstrated ability to work well with colleagues and clients and with external organizations.
- Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Working Conditions:
- Occasionally work extended hours
About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.