Facilities Office Manager - Franklin Pierce University : Job Details

The Office Manager will organize and coordinate office administration and procedures, to ensure organizational effectiveness and efficiency. Will assist the Director of Facilities and the Assistant Director of Facilities with the coordination and assignment of the daily work, maintain records of all plant operation functions, and perform and/or supervise general office duties required for the department to function. The Office Manager is also responsible for developing intra-office communication protocols and streamlining administrative procedures. Key components to the role include, but are not limited to:

• Serve as the primary point of contact for office maintenance, supplies, shipping, mailing, equipment, and invoice management
• Oversee daily administrative operations, office procedures, and records management, ensuring confidentiality and compliance
• Coordinate meetings, appointments, and departmental communications; prepare agendas, correspondence, and meeting minutes
• Manage vendor and service provider relationships; ensure timely invoicing and payments
• Review and assign work order requests based on urgency; oversee the facilities department work order system
• Support payroll processing for all employee types, including reviewing timecards and ensuring timely submissions
• Supervise and train office staff and student workers on administrative systems and equipment
• Coordinate vehicle usage and property requests; maintain related approvals and records
• Assist in departmental budget preparation; monitor expenses and recommend funding adjustments
• Represent the department in meetings as directed; support special projects and tasks as assigned

Position Requirements:

Previous Experience: Three to four years of experience, or a combination of education and experience that fall in the same field. Knowledge and Education: Associates Degree with three to four years of experience, or a combination of education and experience that provide comparable knowledge experience.

At Franklin Pierce University, we take pride in providing a comprehensive and competitive benefits package to support the well-being and security of our valued employees. Here are some highlights of the benefits you can enjoy as part of the Franklin Pierce community:

• Paid Time Off (PTO): Enjoy 160 hours (4 weeks) of Paid Time Off, along with additional paid sick time for your well-being.
• Paid Holidays: Benefit from 20 paid holidays, including a 10-day winter break with full pay.
• Health and Wellness: Access medical, dental, and vision coverage for you and your family, ensuring comprehensive health care.
• Life Insurance: Secure the future for yourself and your family with employer-paid Life Insurance coverage ranging from 1.5x to 3.0x your salary, depending on your role.
• Disability Coverage: We cover both short-term and long-term disability, providing financial protection in unforeseen circumstances.
• Retirement Planning: Contribute to your retirement with our 403(b) plan, with immediate 100% vesting. Franklin Pierce University also makes contributions to support your long-term financial goals upon one year of employment or if qualified with prior higher education employment.
• Educational Benefits: Invest in your growth and development with our tuition benefits, allowing you and your qualifying family members to pursue undergraduate and graduate programs.
• Additional Perks: Enjoy various perks, including pet insurance, accident insurance, critical illness coverage, and more!

At Franklin Pierce, we prioritize the well-being, development, and satisfaction of our employees. We are committed to providing a supportive work environment and a range of benefits that align with your needs and aspirations.

Since its establishment in 1962, Franklin Pierce University has been a catalyst for the academic success and personal growth of numerous undergraduate and graduate students. Rooted in a robust liberal education foundation, we provide majors and programs that cultivate vital professional skills, foster close relationships among students, faculty, and staff, and offer personalized, financially accessible academic opportunities that empower our students to realize their full potential. Our impact extends across a diverse range of learners, including residential undergraduates, online students, and full-time graduate students, through our primary campus in Rindge, NH and additional online and graduate centers in Manchester and Lebanon, NH, Austin, TX and Goodyear, AZ. As we uphold our commitment to excellence, we continually explore innovative models and programs that build upon our rich legacy, guiding students to expand their knowledge, pursue their passions, and graduate as capable, engaged leaders. At Franklin Pierce University, we hold firm in our belief that establishing a lasting legacy involves supporting and preparing students to thrive as leaders and contributing members of society. To achieve this mission, we recognize the importance of fostering a diverse community comprised of exceptional individuals from various backgrounds, all dedicated to advancing our shared goals.

Franklin Pierce University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment. Diversifying the student body, faculty, and administration is congruent with our mission. We value diverse populations and cultures including, but not limited to, ethnicity, gender, gender identity, national origin, neurodiversity, race, and religion. Franklin Pierce University is an EO/AA/Vet/Disability employer.