Facilities Director - Boys & Girls Clubs of San Francisco : Job Details

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Job TypeFull-timeDescriptionJOB TITLE: Facilities DirectorDEPARTMENT: OperationsREPORTS TO: Vice President of Club ServicesExemptDESCRIPTION:Since 1891, Boys & Girls Clubs of San Francisco (BGCSF) has provided high-quality, community-based youth development services to youth in San Francisco. Our mission is to inspire and enable all young people, especially those from disadvantaged circumstances, to realize their full potential as productive, responsible, and caring citizens. We impact the lives of Club members, primarily ages six to 18, by focusing on academic success, healthy lifestyles, good character and community engagement, and job readiness with earning potential. We are nationally recognized for the high quality of our programs and comprehensive approach to serving youth. Whether you're joining our administrative team, a Clubhouse team, a School-Based Club team, or our Camp Mendocino team, you'll be surrounded by enthusiastic, talented, and passionate colleagues who wake up every day ready to inspire young people to reach their full potential.POSITION PURPOSE:The Facilities Director is responsible for the physical maintenance of Boys & Girls Clubs of San Francisco's eight Clubhouses (including one that houses our Administrative Office) and some very light work done sporadically at one of our six School-Based Clubs. This position directly supervises two maintenance staff members for the bulk of the physical work. This position also has oversight for a fleet of 20 vehicles (almost all of which have someone who manages them day to day), and has oversight over our contracted janitorial service.This person oversees vendor contracts related to repairs and maintenance, inspects and maintains building systems and provides oversight for facility services, including rough and finish carpentry, furniture repair, basic plumbing and electrical work, and painting. This person must have the ability to perform work as well as plan work, manage contracts, and track expenses. The position is full-time (40 hours per week) and travels between San Francisco facilities as needed.KEY RESPONSIBILITIES:Project Management – 40%

• Schedule work, give guidance to and review work performance of maintenance staff
• Oversee contractors, assess and accept bids, sign off on finished work
• Create budget timelines and make recommendations for needed projects
• Review facility-related expenses, including utility reports
• Work with management to conduct periodic safety inspections
• Support volunteer groups to complete facility projects
• Schedule major projects and plan to work during winter and summer breaks when Clubs are empty.
• Manage outside custodial services vendor – oversight of custodians and ordering supplies
• Oversight of a 20-vehicle fleet, scheduling regular maintenance and repairs as needed (almost all vehicles are managed on a day-to-day basis by a director)

Simple Maintenance, Oversight and Inspection – 40%

• Ability to perform general repairs and facility emergencies
• Schedule and/or perform preventive maintenance
• Assist in moving furniture and equipment as necessary
• Inspect the Clubhouses on a regular basis through facility audits; work in partnership with Clubhouse Directors to identify overall maintenance needs of the facility and any emergency work that may be needed.
• Monitor building systems and alarms for proper operation of security and fire system testing

Administrative Duties – 20%

• Process maintenance requests through our online facility maintenance system and keep a record of jobs completed
• Regularly communicate work priorities and updates to multiple constituents
• Manage overall budget for building repairs/maintenance and vehicle repairs, working in partnership with supervisor and CFO.
• Closely monitor and sign off on invoices and monthly expense reports
• Manage contracts in detail
• Manage projects against yearly schedule
• Ensure that work is being done on time and within budget
• Maintain vehicle tracking database including records of work performed
• Maintain inventory list of vehicles, equipment, and tools
• Ensure proper upkeep of all equipment
• Work with supervisor, staff, and Board Facilities Committee

RequirementsSKILLS/ KNOWLEDGE PREFERRED:

• 5 years of experience managing multiple facilities
• A college degree or contractor's license (significant facility management experience may be substituted.
• Strong working knowledge of how commercial buildings function, including HVAC, plumbing, electrical, life & safety, and roofing systems
• Strong working knowledge of tools, materials, and equipment used in the electrical, plumbing, painting, masonry, and carpentry trades
• Proficiency with technology, including emailing, Microsoft and Google Apps, work order systems, invoice and expense report processing, etc.
• Knowledge of software for maintenance tracking
• Ability to read blueprints, schematics, drawings, and specifications
• Experience with indoor and outdoor painting
• Experience managing a maintenance team and scheduling work assignments
• Experience providing guidance to a janitorial vendor
• Strong communication skills (English: written and verbal; Spanish: verbal is helpful)
• Strong problem-solving skills (diagnose the cause and perform the repair or service)
• Strong ability to build and interpret spreadsheets. Capacity to compute percentages and ratios.
• Ability to deal with problems involving a few concrete variables in standardized situations. Calm and quick response during emergency situations.
• Ability to prioritize, to schedule and keep appointments and to plan up to 90 days ahead.
• Clean DMV record - must be able to drive throughout the city to each Clubhouse location
• Must be available to be on-call before/after hours to respond to emergency situations.
• Flexible schedule with some early morning or weekend (infrequent) work, if the project requires
• Reliable, professional, and punctual, with the ability to follow instructions
• Ability to work with or without direct supervision, in a team environment and independently
• Excellent time-management skills
• Ability to effectively present information in one-on-one and small group situations to supervisors, vendors, and employees of BGCSF
• Licenses in any applicable trades preferred

PHYSICAL REQUIREMENTS/ WORK ENVIRONMENT:

• Must be able to sit at a computer workstation for a long time period when required.
• Must be able to lift 50 lbs.
• Must be able to stand for at least 3 hours.
• Must be able to work on ladders up to 20 feet.

Benefits

• Comprehensive health benefits + employer contributions
• 401K: 7% Employer Contribution after one year of service plus pre-tax deferral option
• Employee Assistance Program: In-Person counseling + 24/7 confidential mental health support
• Education Assistance
• Pre-tax Transportation Savings Account
• Flexible Spending Account
• Generous Paid Time Off + Paid Holidays
• Life + Disability insurance
• Professional development opportunities

PAY:The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and BGCSF needs. At BGCSF, our decisions are based on other factors and dependent on circumstances for each position. Depending on the need and requirement of the position, an individual could be hired at or near the entry level, mid-level or top of the range for their role and compensation. As such, a reasonable estimate of the current range is $110,000 - $130,000 annually.DISCLAIMER:The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.Salary Description$110,000 - $130,000

Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeFull-time

Job function

• Job functionManagement and Manufacturing
• IndustriesNon-profit Organizations

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