Job Description
Contract 3-6 months, with potential to extend. Onsite Monday - Friday.
Location: Midtown
The Facilities Coordinator will assist with and administer daily operations activities of the New York office.
Essential Functions
Maintain production equipment, including stocking paper trays, unit calibrations, and coordinating with service technicians. Perform printing, binding, and creation of custom covers as requested. Review work orders to ensure proper deliverables. Review produced materials to ensure compliance with company branding standards, including proper disclaimers and packaging to meet client expectations. Receive, distribute, and collect mail and packages; ensure shipping and receiving deadlines are met. Maintain overall office appearance and readiness, including all areas such as open office, private office, conference rooms, pantry, print area, lobby, and elevator areas. Perform daily maintenance, cleaning, and restocking of all common areas, maintaining adequate inventory of supplies and reordering as necessary. Assist with minor assembly and installations, including changing lightbulbs, hanging pictures, artwork, bulletin boards, and fixture assembly. Support and partner in the preparation, execution, and cleanup of office events. Maintain good business relations with vendors. Clean the mailroom, organize storage space, and take inventory of supplies to replenish as needed. Display good working knowledge of facilities maintenance environment. Gain exposure to AV infrastructure, troubleshoot issues, and perform routine tasks related to conference room AV and video conferencing tools. Assist with updating or removing access control credentials on the S2 Security System. Support users with installing Blue Diamond Mobility access. Administer user accounts in ACO. Education and Qualifications
- At least 1 year of experience in printing and shipping.
Experience, Skills, and Competencies Required
- Strong communication and interpersonal skills.
- Excellent time management, organizational skills, work ethic, initiative, sense of urgency, and attention to detail.
- Self-motivated with the ability to manage multiple tasks and meet deadlines effectively.
- Workstation setup including peripherals.
- Advanced knowledge of facilities machines and equipment.
- Basic operations of AV infrastructure and office equipment.
- Proficiency in MS Office and related tools.
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