Facilities Coordinator/Manager - Michigan Staffing : Job Details

Michigan Engineers are world-class educators, researchers, students, and staff who strive to build a people-first future. As part of a top national public research institution, Michigan Engineering's mission is to provide scientific and technological leadership to the people of the world, develop intellectually curious and socially conscious minds, create collaborative solutions to societal problems, and promote an inclusive and innovative community of service for the common good.

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off, a retirement plan that provides two-for-one matching contributions with immediate vesting, many choices for comprehensive health insurance, life insurance, long-term disability coverage, flexible spending accounts for healthcare and dependent care expenses, and maternity and parental leave.

The facilities coordinator/manager handles the coordination and management for several Michigan Engineering buildings. The exact number and size of facilities could vary, depending on facility/occupant needs and facility location. The position reports through the CoE Facilities Management Office and requires regular communication and coordination with representatives of each group occupying space within assigned buildings.

• Facilities Support and Coordination
  • Submit work orders and coordinate maintenance and custodial needs for several buildings housing multiple academic departments and other college units.
  • Coordinate with department representatives and other facilities staff for operational tasks, including, but not limited to: access control - key requisitions, rekeying, card access; signage; moving coordination, including furniture and property surplus management; and services outages - planned and unplanned.
  • Complete daily classroom inspections/walkthroughs to ensure that they are outfitted with supplies (ie. markers, erasers, PPE, etc.).
  • Coordinate with College leadership and other facilities professionals at both the College and the University to ensure that consistent support is provided to building occupants and codes, standards, and best practices are commonly understood followed.
  • Provide event support as needed.
• Relationship Building/Customer Service
  • Serve as the primary point of contact for units occupying a building to ensure that unit needs are met and communication is open and transparent.
  • Build and maintain relationships with unit/departmental staff and faculty to help anticipate and address various facility-related needs and facilitate open communication.
  • Communicate and coordinate with the appropriate lab managers and other lab personnel to support building related issues or service interruptions.
• Safety and Incident Response
  • Assist with the coordination of Emergency Response Teams (ERT).
  • Coordinate with Environmental, Health and Safety (EHS) and facilities safety team to ensure compliance with codes, compliance standards, and best practices.
  • Serve as primary building safety coordinator for assigned buildings. Emergency coordination responsibilities may include responding outside of routine business hours, including evenings and weekends. Response could be via phone or in person, depending on incident needs.
  • Coordinate with the FMO Safety Manager on all safety concerns and provide facilities support as needed.
• Space Management Support
  • Annual Space Survey - Support survey effort by assisting departmental leadership as directed (e.g., documenting room occupants, grant activity, room uses, completing data entry, etc.).
  • Partner with college and departmental staff, as needed, to help move forward space-related goals and initiatives.
• Other
  • Engage with other facilities personnel to collaborate and improve operations at Michigan Engineering. This may include participating in special projects and committees.
  • Provide back-up coverage for the facilities team and receive other assignments as needed to support the overall mission of Michigan Engineering. This includes periodic support for facilities that are in other locations in the greater Ann Arbor region.

Bachelor's degree or at least 3 years of demonstrated success in coordinating daily operations of complex facilities, or an equivalent combination of education and experience. Proactive customer service and communication, the ability to successfully interact with a diverse set of building occupants. Training or direct experience in safety response and coordination. Ability to perform a wide range of physical activities that may include moving and transporting objects; assuming postures to access equipment, and manual dexterity movements.

Knowledge of University facility management systems (AIM, MPathways, TDX).

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. This position is classified as onsite working on campus 5 days a week.

The candidate selected for this position will be identified as a critical employee. Critical employees in certain functional areas will be expected to report to work during emergency periods in accordance with their unit's specific designation. The person in this position routinely moves throughout buildings including loading docks, mechanical rooms, and other service spaces. Requires the ability to travel between buildings, including locations off of North Campus. The person in this position sometimes moves materials weighing up to 30 pounds.

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.