Experienced Personal Assistant - Gateway Search Associates : Job Details

Job Description The Personal Assistant has a fully equipped private office in a calm and elegant home on an estate in the western Philadelphia suburbs. Normal work hours are Monday-Friday, 8:30 am-5pm (including one half hour for lunch). The candidate must own a car with a clean driver's license and be covered by automobile insurance. Must pass a criminal background check and credit history. Must have at lease 2 professional references. The property is a non-smoking workplace. This is an ideal position for a highly organized team player interested in a key long-term 'back-of-house' support role for a principal (no children or pets). This position is for an experienced, pro-active, meticulous Personal Assistant (PA) to advocate for and support the daily operations of a female principal and her household. The ideal candidate has significant experience working in a key administrative support role in a high-end entity where exceptional organization skills and diligence is critical. The successful applicant must be comfortable working alone with minimal supervision, but in a fully staffed private home. The scope of duties includes calendar scheduling using Outlook and Excel, the coordination and reconfirmation of appointments, personal shopping, diverse correspondence, occasionally oversight of contractors and vendors, support for a small domestic staff, tackling various projects, and providing other support as needed. Requirements A Bachelor's or an Associate's Degree is desired. Excellent command of English grammar and vocabulary, and good handwriting communication skills, are important. (Spanish language ability is helpful though not critical). To protect everyone in the home, regular vaccination for influenza is needed. Strong basic computer skills are needed. Fluency with Microsoft Office (Outlook, Word, and Excel in particular) is an important asset. Familiarity with Apple devices is also important. The optimal candidate has a warm and nurturing disposition, is calm under pressure, and has a strong work ethic. The professional dress code requested is low key: dark pants or pant suit, and comfortable flat footwear (no jeans or sneakers). Benefits A competitive package is negotiable depending on professional experience. 6 paid national holidays, typically 2 weeks' paid vacation. A company contribution to health care premium coverage may be payable (customized to individual staff members)