Executive Support Specialist - Talent Software Services : Job Details

Are you an experienced Executive Support Specialist with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Executive Support Specialist to work at their company in Overland Park, KS.

Position Summary:

• Work under the general direction of the President and Chief of Staff in Fuels & Natural Resources to provide administrative support services and perform a broad range of administrative functions based upon understanding of company policy, manager's views, and philosophy.
• Deal with matters of the highest confidential nature that involve strategic operations, legal or financial issues, requiring utmost diplomacy and sensitivity.
• Work on non-routine duties and tasks, requiring substantial and regular independent judgment.
• Possess thorough knowledge of workgroup's policies and procedures, as well as an in-depth understanding of company policies and processes.
• Frequently interact with upper management within and outside their workgroup.
• Exchange information with key external contacts, such as board members, financial stakeholders, and outside consultants.

Primary Responsibilities/Accountabilities:

• Organizes the flow of administrative work through the supervisor's office.
• Organizes and prioritizes activities for manager(s), including controlling access to the manager's calendar.
• Maintains the manager's or work group's calendar.
• Acts as the manager's delegate in assigned areas.
• Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of the manager.
• Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents.
• Researches, analyzes, and summarizes information.
• Serves as a resource to others in the resolution of problems and issues.
• Refers the most complex issues to management.
• Contributes to the development of other department or company initiatives.
• Generates simple to complex documents, such as letters, memos, spreadsheets, and presentations.
• Creates expense reports.
• May coordinate completion of timesheets.
• Reviews and approves timesheets.
• May code, route, and track invoices.
• May review expense reports for compliance.
• May verify the accuracy of invoices prior to approval.
• Performs other general clerical duties as needed.
• Acts in the capacity of a lead person. Does not have management responsibility for the people to whom they provide work direction.

Qualifications:

• Advanced spreadsheet and word processing skills needed.
• All applicants must be able to complete pre-employment onboarding requirements (if selected), which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred:

• 10 years of relevant experience preferred.
• High School Diploma or equivalent preferred.