Executive Support Specialist - Ultimate Staffing : Job Details

Ultimate Staffing is actively seeking a highly skilled Senior Executive Support Specialist to join their client's dynamic team in California. This role requires an experienced professional who can provide exceptional support to senior executives, ensuring seamless operations and communication.

Responsibilities:

• Provide comprehensive administrative support to senior executives, including managing schedules, coordinating meetings, and handling correspondence.
• Prepare and edit reports, presentations, and other documents as required by the executive team.
• Manage travel arrangements and itineraries for executives, ensuring efficiency and accuracy.
• Act as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely responses.
• Maintain confidentiality and discretion in handling sensitive information and documents.
• Assist in the preparation and execution of special projects as directed by senior management.
• Coordinate and organize executive-level meetings, including preparing agendas and taking minutes.
• Support other administrative tasks and projects as needed to ensure smooth office operations.

Requirements:

• Bachelor's degree is required.
• Bilingual in English and Mandarin preferred
• Proven experience in an executive support or similar role.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to maintain a high level of confidentiality and professionalism.
• Detail-oriented with strong problem-solving abilities.

Work Hours:

Monday to Friday, 1st Shift

Benefits:

Ultimate Staffing Services offers a competitive benefits package, including health, dental, and vision insurance, retirement savings plans, and opportunities for professional development.

Additional Details:

• Max Pay: $28.84 per hour
• Approximately 0% travel time required

Desired Skills and ExperienceUltimate Staffing is actively seeking a highly skilled Senior Executive Support Specialist to join their client's dynamic team in California. This role requires an experienced professional who can provide exceptional support to senior executives, ensuring seamless operations and communication.Responsibilities:Provide comprehensive administrative support to senior executives, including managing schedules, coordinating meetings, and handling correspondence.Prepare and edit reports, presentations, and other documents as required by the executive team.Manage travel arrangements and itineraries for executives, ensuring efficiency and accuracy.Act as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely responses.Maintain confidentiality and discretion in handling sensitive information and documents.Assist in the preparation and execution of special projects as directed by senior management.Coordinate and organize executive-level meetings, including preparing agendas and taking minutes.Support other administrative tasks and projects as needed to ensure smooth office operations.Requirements:Bachelor's degree is required.Bilingual in English and Mandarin preferredProven experience in an executive support or similar role.Strong organizational and multitasking skills with the ability to prioritize effectively.Excellent communication skills, both written and verbal.Proficiency in Microsoft Office Suite and other relevant software applications.Ability to maintain a high level of confidentiality and professionalism.Detail-oriented with strong problem-solving abilities.Work Hours:Monday to Friday, 1st ShiftBenefits:Ultimate Staffing Services offers a competitive benefits package, including health, dental, and vision insurance, retirement savings plans, and opportunities for professional development.Additional Details:Max Pay: $28.84 per hourApproximately 0% travel time required

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.