EXECUTIVE SECRETARY II - State of Illinois : Job Details

Job Requisition ID: 48839Opening Date: 08/27/2025Closing Date: 09/10/2025​Agency: Department of Human ServicesClass Title: EXEC SECRETARY II - 14032Skill Option: KeyboardingBilingual Option: NoneSalary: Anticipated Salary: $5492 - $6384 per month ($65,904 - $76,608 per year)Job Type: SalariedCategory: Full TimeCounty: CookNumber of Vacancies: 1Bargaining Unit Code: NoneMerit Comp Code: Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage**************** A RESUME IS REQUIRED FOR THIS JOB POSTING ****************Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.Posting Identification Number 48839Why Work for Illinois?Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger—something that touches the lives of every person who calls Illinois home.No matter what state career you're looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position OverviewThe Division of Developmental Disabilities is seeking to hire an Executive Secretary II for the Ludeman Developmental Center located in Park Forest, Illinois to serve as secretary to the Assistant Facility Director, performs highly responsible and complex secretarial work. Takes and keyboards a variety of material from various formats exercising independent judgement in development of final drafts. Prepares time and attendance reports. Researches and prepares responses to inquiries; provides direction to lower-level clerical staff in department which report to the Assistant Facility Director.Essential FunctionsServes as secretary to the Assistant Facility Director.Gathers, analyzes, and organizes information for special projects such as admissions, transfers, and discharges, staffing and overtime usage, audit responses and educational and vocational services.Receives, sorts, opens, and prioritizes incoming mail and correspondence.Compiles information for accreditation surveys and certification visits.Provides guidance and direction to lower-level clerical staff in all departments reporting to the Assistant Facility Director including individual records, quality enhancement and educational and vocational departments.Maintains supervisor's schedule.Develops and maintains files for monthly timekeeping report of staff at the facility.Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.Minimum QualificationsRequires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial or business college and two (2) years of secretarial experience OR c ompletion of high school and four (4) years of secretarial experience.Requires the ability to keyboard accurately at 55 wpm.Preferred QualificationsThree (3) years of secretarial experience for a public or private organization.Two (2) years of experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.Two (2) years of experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.Two (2) years of experience conducting special projects which include evaluating existing and proposed programs, policies, and procedures for a public or private organization.Two (2) years of experience researching and developing correspondence to internal and/or external individuals.Advanced proficiency in Microsoft Office Suite, including Word, Access, and Excel.Conditions of EmploymentRequires the ability to operate electronic office equipment, including computers.Requires the ability to work after business hours, weekends, and holidays.Requires ability to travel in the performance of duties, with overnight stays as appropriate.Requires ability to pass the IDHS background check.Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.*All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.Work Hours: Mon - Fri, 8:30am - 5:00pm; 1-hour unpaid lunchWork Location: 114 N Orchard Dr Park Forest, IL 60466-1200Division of Developmental DisabilitiesLudeman Developmental CenterAssistant Center Director of ProgramsAgency Contact: [email protected] Group: Office & Administrative Support; Social ServicesAbout the AgencyThe Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.As a State of Illinois Employee, you will receive a robust benefit package that includes the following:A Pension ProgramCompetitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance3 Paid Personal Business Days annually12 Paid Sick Days annually (Sick days carry over from year to year)10-25 Days of Paid Vacation time annually - (10 days in year one of employment)Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)13 Paid Holidays annually, 14 on even numbered yearsFlexible Work Schedules (when available dependent upon position)12 Weeks Paid Parental LeaveDeferred Compensation Program - A supplemental retirement planOptional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)Federal Public Service Loan Forgiveness Program eligibilityGI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans5% Salary Differential for Bilingual PositionsCommuter Savings Program (Chicago only)For more information about our benefits please follow this link: INSTRUCTIONSUse the “Apply” button at the top right or bottom right of this posting to begin the application process.If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job AidNon-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:...@[email protected]