Executive Secretaries and Administrative Assistants - Nexus Staff : Job Details

Job Title: Administrative AssistantEmployment Type: Contract Work Hours: 40 hrs./weekWork site: 100% Onsite Location: 301 Manchester Rd, Poughkeepsie, NY Job Duration: 1 YearClosing: 03/25/2024. Minimum Education:

• High school diploma or equivalent. Some college preferred but not necessary.

Work Experience:

• Minimum of one year of relevant experience.

Job Duties:

• Utilize Microsoft Outlook, Teams, Word, Excel, and Forms proficiently.
• Use Zoom, Microsoft Teams, and other platforms for providing virtual services.
• Manage multiple tasks efficiently.
• Meet required timelines and prioritize duties accordingly.
• Monitor vendor accounts and process payments/cancellation of payments in a timely manner.
• Learn specific computer programs specific to ACCES-VR.
• Handle physical folders, including lifting and placing them in file cabinets.
• Perform filing tasks, both physical and electronic records filing.
• Conduct data entry accurately and efficiently.
• Update/manage daily and weekly payment logs and spreadsheets.
• Undertake emailing, scanning, and faxing duties.
• Provide reception desk coverage.
• Process incoming and outgoing mail.
• Review payment requests and supporting documentation.
• Process payments to vendors for the District Office.
• Correspond with vendors and answer their questions.

Preferred Skills:

• Proficiency in Microsoft Office Suite and other relevant software.
• Strong organizational skills.
• Excellent time management abilities.
• Attention to detail and accuracy.
• Effective communication skills, both verbal and written.
• Ability to work independently and as part of a team.
• Adaptability and willingness to learn new systems and processes.

Misc. Information:

• Shift timing for this role is 8:30 am to 5 pm Monday to Friday.
• Parking: Free on-site parking available.
• Public Transportation: Public Bus Line stops near the office.
• Interviews: Can be conducted remotely or in-person.
• Training: Training on the Case Management/Finance system will be provided.

The Nexus Staff Difference:

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.