Executive Personal Assistant to Chief Executive Officer - Career Group : Job Details

Executive Personal Assistant to Chief Executive Officer

Base pay range: $175,000.00/yr - $200,000.00/yr

Additional compensation: Annual Bonus

Boutique Investment Management firm is in need of a highly organized, sophisticated and experienced Executive/Personal Assistant to support their innovative CEO. In this role, you will be the gatekeeper and right hand, acting as an ambassador on behalf of the CEO. You will manage all appointments, contacts, and business affairs as well as coordinate personal details to ensure the day runs smoothly and projects are completed. The ideal candidate will be a true thought partner to the executive, always three steps ahead, anticipating changes and navigating obstacles with a flexible and can-do attitude. This opportunity is well suited for an experienced professional accustomed to working with high-net-worth individuals in a professional setting.

A day in the life

• Managing a complex calendar that includes client meetings, personal meetings, board meetings, and personal appointments
• Booking travel arrangements, both domestic and international, with thoroughness and accuracy for the executive and family
• Handling all communications, liaising on the executive's behalf, managing the inbox, organizing, prioritizing, and handling documents, emails and sensitive information with confidentiality
• Establishing strong relationships with key internal and external partners to the CEO
• Maintaining and coordinating household details and staff for the CEO
• Working alongside other team members in support of the CEO

Qualifications

• 7-10+ years of experience as an Executive/Personal Assistant supporting a C-Level Executive or UHNW individual
• Well-versed in using the latest technologies to communicate, connect, and manage interactions with people within and outside the company
• Computer literacy in Microsoft Office, Google Suite; Asana is a plus
• Highly organized with strong attention to detail and accuracy
• Presentable and comfortable working in a professional setting
• Agility to adjust to ever-changing priorities
• Quick learner with the ability to anticipate situations and the executive's needs
• Excellent written, verbal, and interpersonal skills
• Discreet with strong judgement skills
• Accessibility and flexibility in supporting the CEO outside of core business hours

Employment details

• Employment type: Full-time
• Seniority level: Mid-Senior level
• Location: Onsite, full-time

This role is onsite five days a week; flexibility after hours is required. Salary plus bonus and benefits are offered.