Extended Job TitleExecutive Associate to the Regional Dean/DPT Program - SHP OdessaPosition DescriptionPerforms administrative and coordinative work in direct support of an academic officer, including such functions as planning, budgeting, supervision and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision with evaluation based on results obtained.Requisition ID41939BRTravel RequiredNonePay Grade Maximum42.23Major/Essential Functions
Answer phones, take messages and transfer calls; open and distribute mail.
Provide support, guidance to faculty, staff, and students.
Coordinate the program calendar and assist in the organization of program meetings and preparation of agenda/minutes.
Maintain academic and administrative program files, including data located on electronic systems such as E-Value, EXXAT, Slate Sharepoint, DPT Share Drive, Box- etc. and student files locally.
Manage financial reports, procurement reports, purchase orders, direct pay, deposits, policies and Pcard expenditures.
Process online travel applications vouchers for faculty members, prospective employees and visitors.
Coordinate and oversee the regional campus efforts toward administrative task with a focus on unity, clarity, and accuracy.
Maintain the ability to work well with faculty, staff and students, and the ability to multitask effectively.
Coordinate all lab scheduling for the Odessa campus as well as coordinate linen service, coordinate equipment safety inspections and ensure lab PPE supplies are stocked and maintained.
Other tasks as assigned by the Program Director or Regional Dean.
Coordinate the scheduling of and assist with the semester planning process including development, management and updates.
Coordinate with external vendors and assist with the campus orientation process as well as student events for the program such as student satisfaction activities and donor appreciation receptions.
Assist faculty with: course preparation; licensure and membership renewals.
Assist with accreditation process for program. Assist with communications between regional program donors and recipients of donated funds, and submit requests for individual students to receive funds from the Dean's Fund for Excellence.
Coordinate the orientation and training of newemployees (faculty/staff/TA/GA, etc.).
Prepare financial and outcome reports for the program director.
Assist with the admissions process including the management and use of Slate and manage campus program interview process.
Track and maintain property inventory for the Odessa campus.
Coordinate the scheduling and assist with program outcomes and reporting, including but not limited to program outcomes management.
Submits work orders to facilities for maintenance and repairs.
Representation at external relations events or meetings in the absence of the Regional Dean.
Supervises student assistants in student success tutoring program.
Grant Funded?NoPay Grade Minimum16.89Pay BasisHourlyWork LocationOdessaPreferred Qualifications
Exceptional people skills / the ability to work and collaborate effectively with faculty, staff and students.
Ability to coordinate, plan, and implement activities and events independently.
Self-motivated, innovative, collaborative, service oriented team member.
Excellent organizational and computer skills. Ability to multi-task, follow-up and follow-through.
Strong problem solving and decision making skills.
Experience with Banner; academic system familiarity.
Database Management/Information systems experience.
DepartmentSHP Admin OdeRequired AttachmentsCover Letter, Resume / CVJob TypeFull TimePay StatementCompensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at ShiftDayEEO StatementAll qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.Required QualificationsBachelor's degree in related area plus three years progressively responsible administrative experience including one year of supervisory experience; OR a combination of education and/or experience to equal seven years.Does this position work in a research laboratory?NoNavy Enlisted Classification CodeAZ, RP, YN, 641X, 741XArmy Military Occupational Specialty Code36B, 42A, 56MAir Force Specialty Code3A1X1, 8A200Marine Military Occupational Specialty Code0111Jeanne Clery ActThe Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at IntroductionNationally recognized as a
Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.About TTUHSCTexas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution's lasting success and bright future.Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.BenefitsTTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:
- Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
- Paid Time Off – Including holidays, vacation, sick leave and more
- Retirement Plans
- Wellness Programs
- Certified Mother-Friendly Workplace
Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.#J-18808-Ljbffr
