EXECUTIVE ASSOCIATE I - State of Maryland : Job Details

IntroductionThis recruitment is an Internal Recruitment limited to current Maryland State Police employees only. Permanent, Contractual and Temporary.This recruitment is an At Will position and serves at the pleasure of the Appointing Authority It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected. PLEASE FILL OUT THE APPLICATION COMPLETELY. • The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process. • Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate. • Do not leave any answer spaces blank; if a question does not apply, write N/A . • Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write see resume in your work history or responses to supplemental questions. • Failure to comply with these instructions may result in disqualification. • Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates. GRADE 14 LOCATION OF POSITION Maryland State Police Field Operations Bureau 1201 Reisterstown Road Pikesville, MD 21208 Main Purpose of Job The main purpose of the position is to function as the personal secretary to the Chief of the Field Operations Bureau (FOB) and to provide administrative support to the command staff and field commanders assigned to FOB. POSITION DUTIES Provide administrative support to the FOB Bureau Chief and command staff. Compose correspondence from rough draft, corrected copy or oral instructions relating to operational and administrative matters. Maintain confidentiality of all records and correspondence. Edit, review and revise correspondence submitted for the Bureau Chief, Superintendent, Governor, or command staff signatures. Oversee pending files for correspondence and project deadlines. Ensure appropriate bureau personnel are contacted and ascertain expected date of item to be received. Coordinate, implement and track correspondence assigned by the Superintendent's office. Maintain and purge administrative and personnel auxiliary files according to Departmental guidelines. Open and sort incoming mail correspondence and distribute to appropriate personnel. Open, review, forward or respond to incoming emails to FOB. Respond to incoming inquiries from visitors and callers and provide information with regard to laws, rules, regulations and procedures governing the Department's operation. Maintain FOB personnel charts and rosters and update when changes are implemented. Maintain and requisition office supplies and equipment. Other duties as assigned by the Bureau Chief and command staff. MINIMUM QUALIFICATIONS Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Six years performing administrative or secretarial work involving typing duties. Note: Thirty credit hours from and accredited college or university may be substituted at the rate of thirty credits for one year of experience for up to four years of the required experience. DESIRED OR PREFERRED QUALIFICATIONS Preferred Qualifications: 1. Experience in Windows based operating systems; preferably Windows 10. 2. Experience with Microsoft products (Word, Excel, PowerPoint). 3. Experience with Google products (Docs, Sheets, Slides). 4. Experience taking meeting minutes . 5. Experience completing and sending correspondence for and Executive/Commander. LIMITATIONS ON SELECTIONThis recruitment is an Internal Recruitment limited to current Maryland State Police employees only. Permanent, Contractual and Temporary.SELECTION PROCESS The selection process for this recruitment will involve a rating of the training and experience provided on the application. Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST QUALIFIED, BETTER QUALIFIED, and QUALIFIED categories. The list will be used by the hiring manager to select the individual to fill this vacancy. The list will be valid for one year. EXAMINATION PROCESS The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing. BENEFITSSTATE OF MARYLAND BENEFITSFURTHER INSTRUCTIONS NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online. *If you have any questions about this recruitment, please contact the Maryland State Police at 410-###-####. *TTY Users: Call Maryland Relay *We thank our Veterans for their service to our country and encourage them to apply *As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity *Bilingual applicants and people with disabilities are encouraged to apply Completed applications, required documentation and any required addendums may be mailed to: Maryland State Police Human Resources Division 1201 Reisterstown Road Pikesville, MD 21208 ATTN: William Boniarski [email protected] It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.