Executive Assistant to the President - Coker University : Job Details

Job Description

Position Title

Executive Assistant to the President

POSITION SUMMARY The Executive Assistant to the President provides high-level administrative and strategic support to ensure smooth day-to-day operations for the Office of the President. This position acts as a trusted advisor, project coordinator, and key liaison, helping to align operations with university-wide priorities.

This role offers a unique opportunity to contribute to a thriving institution that values collaboration, innovation, and student-centered outcomes. Reporting directly to the President, the Executive Assistant plays a critical role in supporting executive leadership at Coker University

PRINCIPAL DUTIES

• Serve as the primary point of contact for inquiries directed to the President's Office via email, phone, and in person; handle routine inquiries and route specialized matters appropriately.
• Manage the President's calendar, schedule appointments, and communicate messages between the President and campus stakeholders.
• Provide oversight of office resources and assets, including confidential records and key documents.
• Ensure efficient daily operations of the President's Office, maintaining adherence to established procedures and protocols.
• Manage special projects and initiatives on behalf of the President, coordinating timelines, stakeholders, and deliverables.
• Other duties as assigned
• Board of Trustees Liaison:
  • Serve as the main point of contact between the Board of Trustees and university leadership.
  • Coordinate logistics for Board meetings, including preparation and timely distribution of agendas, materials, and reports.

EXPERIENCE

• 3-5 years of experience in a similar executive support role where confidentiality, punctuality and a detailed approach to tasks was expected.
• Advanced verbal and written communication skills and professional telephone and email etiquette.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat; strong web navigation skills.
• Excellent organizational, calendaring, and time management skills.
• Strong attention to detail and the ability to manage multiple projects in a fast-paced environment.
• Exposure to, or experience in and event planning environment.
• Self- starter, flexible and able to work independently.
• Superior customer service skills in addition to professional personal presentation required.

ESSENTIAL QUALIFICATIONS

• Maintain a high level of discretion and confidentiality in all matters.
• Independently plan and execute projects from start to finish.
• Conduct research and prepare clear, professional reports and supporting documents.
• Handle multiple tasks simultaneously, adapt to shifting priorities, and meet deadlines under pressure.
• Demonstrate strong interpersonal and communication skills, with the ability to work collaboratively across departments and with leadership.
• Work both independently and as part of a team, showing initiative, accountability, and adaptability.

University Standard Service and Excellence Expectations

Coker's standards of service and excellence to the campus and community are an institutional priority for the university. We pride ourselves on our customer service, communication, and availability to our stakeholders and employees through efficient response times, detailed information, and professionalism.

Being part of Coker University means committing to our Culture of COBRAS. We believe in showing up for students and colleagues with care, openness, bold ideas, and a drive to be remarkable and adaptable-always striking at the opportunity to be better.

Coker University readies undergraduates for personal and professional success through a distinctive four-year program that emphasizes a practical application of the liberal arts as well as hands-on and discussion-based learning within and beyond the classroom. Located in Hartsville, SC, Coker is within two hours of the cultural, financial and recreational resources of Charlotte, Columbia, Charleston and Myrtle Beach.

Coker University, in compliance with all applicable state and federal laws, including Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity and expression, age, marital status, veterans or military status, or against individuals with disabilities, or other legally protected classifications in the areas of employment, admission, financial aid or access to educational or extracurricular programs, activities or facilities.