Executive Assistant to the Director - Confidential - Job Hiring : Job Details

We are partnering with a renowned and confidential creative studio to find an Executive Assistant to support their visionary Director. This is a unique opportunity to step into a trusted role at the heart of a high-performing, collaborative environment where creativity and operational excellence go hand in hand.

As the Executive Assistant, you will play a key role in managing the Director's daily operations, acting as the primary liaison across teams and partners, and supporting the studio's evolving priorities. You'll bring a polished, proactive, and intuitive approach to your work—thriving in an ever-shifting landscape that demands grace, confidentiality, and precision.

Key Responsibilities:

• Provide daily administrative support including calendar management, scheduling, travel coordination, expense tracking, and internal communications
• Act as the point of contact and gatekeeper for the Director, managing incoming requests and correspondence with professionalism and discretion
• Prepare agendas, notes, and follow-ups for meetings, ensuring the Director is fully briefed and supported
• Oversee file and records management—both digital and physical—including contracts, project materials, and reports
• Support ongoing relationship and partner management across studio projects
• Assist with on-site coordination for meetings, exhibitions, or special events
• Conduct light research and support presentation or reporting needs as requested

What We're Looking For:

• Prior experience as an Executive Assistant supporting a senior leader in a dynamic, fast-paced setting
• Exceptional communication and organizational skills, with a high level of polish and attention to detail
• A calm, composed, and solutions-oriented mindset—comfortable juggling changing priorities
• A high degree of discretion and maturity in handling confidential matters
• Tech-savvy and eager to learn—familiarity with Notion is a plus
• A team player who thrives in creative environments and brings a positive, can-do energy to the workplace
• A creative problem-solver, someone who thinks outside the box and is solution-oriented

This is an onsite position based in Tribeca, NYC. You'll be surrounded by a thoughtful, mission-driven team doing meaningful and impactful work. If you're someone who loves being a right hand, takes pride in creating structure, and is energized by creative environments—this could be your next home.

Salary Range: $90,000-$110,000

Onsite in our office in Tribeca, 9am-5:30pm