Executive Assistant to the COO - Museum of the Bible : Job Details

Executive Assistant to the Chief Operating OfficerDate: 07/24/2025Location: Onsite at the Museum of the Bible, Washington D.C.Job Title: Executive Assistant to the COOEmployment Status: Full time salary exemptSalary: $62,500 to $64,375Salary is adjusted for local market ratesPosition SummaryThe Executive Assistant to the Chief Operations Officer (COO) provides comprehensive high-level professional administrative support to the COO of Museum of the Bible (MOTB), based in our Washington, DC, Museum office. He/she coordinates varied aspects of the Operations office, including its individual departments/areas: Customer Service, Retail, and Operations as well as MOTB vendors. This position requires diverse communication & coordination with the various internal & external constituencies of the MOTB community, including the Executive Leadership Team, Board members, donors, vendors, staff, and guests as needed. The Executive Assistant must multi-task in a deadline-driven, fast-paced environment and proactively address competing priorities.Duties & ResponsibilitiesResponsibilities:

• Provide a wide range of support, working within tight deadlines, for the Chief Operations Officer (CRO):
• Manage email and prepare internal/external correspondence, reports and presentations
• Prepare well-researched documents: draft, proofread, edit, organize and file
• Manage a dynamic calendar, including travel arrangements and meetings schedules
• Prepare expense reports
• Attend Operations team & other meetings and record minutes as required
• Represent the COO & Operations department in his/her absence
• Oversee Director on Duty (DoD) annual scheduling, and in partnership with Human Resources, prepare the assigned DoD each week
• Coordinate COO & Operations Directors reporting for bi-annual Board of Directors meetings
• In coordination with other EA's, maintain general office supplies for the office and restock the kitchen
• Maintain the highest degree of professionalism & confidentiality at all times
• Champion the Museum of the Bible's mission to invite all people to engage with the transformative power of the Bible.
• As required, inclusion in official or incidental photographs and videos for MOTB and/or guests
• Other Duties as Assigned.

Qualifications & RequirementsKnowledge:

• Bachelor's degree in Business or a related field preferred; or equivalent experience, or combination of education & experience
• Over 5 years of experience in an executive support role; at least 2 years with a Chief preferred.

Skills:

• Proven project management skills
• Excellent written and verbal communication skills; able to compose business correspondence, including emails & sensitive documents, with minimal direction
• Comprehensive knowledge of Microsoft Office 365 tools: Word, Excel, PowerPoint, Outlook, SharePoint, Teams, OneNote, Forms; ease with learning software applications
• Knowledge of online expense reporting & travel tools
• Working knowledge of online project management tools, such as Smartsheet, etc.

Abilities:

• High personal & professional integrity; confidential & act with discretion
• Highly organized, detail-oriented & thorough, with an ability to prioritize & multi-task in a deadline-driven environment; calm under pressure
• Proven inter-personal skills, with an ability to interface with a broad range of people, at varied levels within an organization and from different backgrounds
• Quick learner & reliable self-starter, with a flexible, can-do attitude
• Able to work both independently and in collaboration with a dispersed team & matrixed reporting
• Able to maintain strong working relationships with cross-functional teams, vendors and venues
• Proactive, solutions-based approach to problem-solving, with strong decision-making skills
• Able to occasionally lift a minimum of 20 lbs. as required.

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