Executive Assistant to Head of School Office - The Browning School : Job Details

New York, NY The Browning School is a K-12 boys school located on 62nd Street in midtown Manhattan, New York. Founded by scholar and teacher John A. Browning, The Browning School has been a leader in fostering the intellectual and personal growth of boys and young men since 1888. Serving roughly 470 students in kindergarten through grade 12, Browning strives to combine the best of a traditional prep school environment and curriculum with imaginative teaching and a strong value system - all in a single-sex setting. MISSION STATEMENT AND VALUES The Browning School fosters growth of courageous and compassionate men of intellect and integrity who aspire to contribute meaningfully to our world. The Browning gentleman develops amid a community that upholds these values... HONESTY We speak the truth, act with integrity, and take responsibility for our actions. DIGNITY We honor and celebrate the dignity of all people and support the power of a diverse, inclusive, and welcoming community. CURIOSITY We encourage and celebrate open-minded inquiry about our world and the perspectives of those around us. PURPOSE We believe that education encourages exploration and discovery in pursuit of meaning and enduring fulfillment. DIVERSITY STATEMENT The Browning School strives to create a diverse community in which all members are safe, respected and valued. We believe that in actively promoting a diverse learning environment, we are fostering intellectual, social, and emotional growth for all. Recognizing and pursuing diversity, however, are not enough; we seek to transcend mere tolerance of differences and aspire to a celebration of the varied appearances, abilities, perspectives, and values that characterize our community. BROWNING PHILOSOPHY OF LEARNING Boys come to Browning to be known, challenged, and inspired. When a boy's capacities and aspirations are known and understood by his teachers, that boy can be guided, year after year, to take increasing ownership of his learning. He will develop the disposition not only to respond to others' questions, but also the ability to craft questions of his own, questions that will drive his class's process of inquiry. Through this activity, the boys are likewise challenged to ask similar searching questions of themselves. It is through this questioning that they come to understand their identities as intellectual and moral agents, and recognize the opportunities they have to develop and refine their senses of self and character. In reflecting upon the bigger, essential questions that arise from their self-examination and academic work alike, Browning boys are inspired to seek a deeper level of understanding and to build a sense of purpose that will engage their passions and skills in the service of the world beyond themselves. POSITION DESCRIPTION The Browning School seeks an Executive Assistant to the Head of School's Office. The position is expected to begin in October 2025. The Executive Assistant to the Head of School's Office will provide dynamic support to Browning's Head of School and two Assistant Heads of School on a range of annual, ongoing and ad hoc projects. The Executive Assistant will help the Head's Office prioritize multiple projects; have strong organizational and time management skills; possess warm, engaging, oral and written communication skills; and have experience working in administrative support. Excellent interpersonal skills, a passion for being part of the school community and implementing operational and organizational strategies that allow school days to run smoothly, and a positive attitude will be central to the Executive Assistant's daily interactions with students, colleagues and parents. Commitments to professionalism and to maintaining confidentiality are essential in this role. The salary range for this position is $85,000-105,000. Applicants must be eligible to work in the United States. Primary responsibilities:

• Coordinate calendars and schedules: Ensure the smooth flow of schedules, including populating and updating calendars with school events and regular meetings with colleagues, facilitating seamless transitions between meetings, helping to arrange all-school faculty meetings, preparing and sending a weekly school calendar, organizing room reservations, and directing follow-up action steps when applicable.
• Ensure a well-organized and hospitable office: Maintain filing systems; stock supplies; and serve as a supportive presence willing to help all visitors, students, colleagues, and parents who call or come into the office for any reason. Confidentiality and discretion are vital.
• Serve as administrative liaison to the Board of Trustees: Coordinate and schedule meetings of the Board and its committees throughout the school year; maintain the Board of Trustees' portal; compile monthly school life reports; take minutes of full Board meetings, collect and record attendance, conflict of interest forms, and update Trustee contact information.
• Support project management of the Head of School's and Assistant Head of Schools' Offices, including offering assistance in maintaining databases, contacting vendors, and preparing reports.
• Support the Head of School and Assistant Heads of School in sending communications to a range of constituents and school partners.
• Engage with Front Office: Attend weekly operational meeting to forecast weekly schedule; offer occasional relief support to Front Office team, including answering incoming calls and assisting with general office functions.
• Manage expenses for the Head's Office: Collect, reconcile, and submit receipts to the Business Office at the beginning of each month.
• Support communications efforts: Partner with the Communications Office to format and send official correspondence through the Veracross system; update phone extension list in collaboration with the Technology Department.
• Manage organization of special institutional activities, including the Opening Ceremony, the Winter Holiday Program, and Commencement.
• Help organize travel and professional development logistics for members of the Head's Office, including transportation and bookings in collaboration.
• Perform other duties as assigned by the Head of School.

Qualifications:

• Proven experience as an Administrative Assistant with superior organization and project management
• Proficiency with G-Suite platforms and databases
• Experience and comfort interacting, in verbal and written form, with internal and external stakeholders
• Previous calendar coordination experience

Key Competencies In general, successful members of the Browning faculty and staff are:

• Champions of boys -- They believe in and love the expansive potential in boys.
• Relationship-oriented -- They actively build meaningful relationships with students and families.
• Purpose-driven -- They are inquiry-minded, curious and resourceful in finding solutions and growth opportunities.
• Dignity-seeking -- They seek to address students and their needs with a dignity-oriented lens and engage in the deep work of creating dignity in the classroom and school community.
• Can-do collaborators -- They seek collaboration and listen deeply to others, and they believe that a can-do attitude allows a team to accomplish more.

The ideal candidate will be highly organized, collegial, and maintain a positive outlook towards operational goals and priorities. Experience in a school setting or a people-centered institution is preferred. This is a 12-month position. Those interested in the position should send their résumé and cover letter and apply using this link.