Executive Assistant Sr - PeaceHealth : Job Details
Executive Assistant Sr
PeaceHealthJob Location : Vancouver,WA, USA
Description
PeaceHealth is seeking a Executive Assistant Sr for a Full Time, 1.00 FTE, Day position in Vancouver, WA...
The salary range for this job opening at PeaceHealth is $32.32 – $48.48. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, seniority, etc.
JOB SUMMARY
Facilitates office operations by managing day-to-day workflow and exercises independent judgment and discretion through delegated authority to make commitments on behalf of the assigned executive leaders. Duties include development, review and communication of confidential materials, documents, correspondence, reports and proposals. Serves as primary point of contact for internal and external constituencies seeking executive leadership time, and may provide back up support to the Board and Senior Leadership Team. Effectively interacts with a diverse population of executives, leadership, patients, caregivers, governing board members, community professionals and external resources, to address inquiries and work with key stakeholders to respond appropriately. Coordinates PeaceHealth Executive Team agenda, materials, meetings and related activities and events.
ESSENTIAL FUNCTIONS
Provides professional and collaborative support for the assigned executive leaders exercising independent judgment and discretion to ensure optimal work and information flow. Completes critical aspects of deliverables with a hands-on approach. Briefs assigned Executive leaders on upcoming commitments and responsibilities and provides follow-up as appropriate.
Communicates directly on behalf of the assigned executive leaders with Board members, donors, caregivers, leadership and others on matters related to programmatic initiatives. Provides a communication bridge between the executive leaders and internal departments; maintains credibility, trust and support with all senior leadership.
Prepares PeaceHealth Executive Team agendas, materials, meetings and related activities and events.
Manages a variety of special projects, incoming issues and concerns; researches, prioritizes and follows up by determining appropriate course of action, referral or response. Ensures deadlines are met and projects are brought to successful completion.
Manages complex appointment calendars, coordinates meetings, reviews mail, provides telephone support, arranges complex/detailed travel arrangements including itineraries, completes expense reports and monitors budget as directed.
Composes, produces, and facilitates timely distribution of various correspondences with a high degree of accuracy, efficiency, and professionalism. Conducts necessary research to ensure the accuracy and confidentiality of information provided.
Coordinates various events/activities including dinners, retreats, and meetings.
Participates in the design, development, implementation, and maintenance of executive office systems and services as appropriate.
Participates in team meetings and share responsibilities as appropriate and necessary as a member of the executive support team.
Performs other duties as assigned.
QUALIFICATIONS
EDUCATION
- Bachelor's Degree required: Business, Communications or related field, or a combination of education and experience that provides the caregiver with the requisite knowledge, skills and abilities to perform the job.
EXPERIENCE
- Minimum of 7 years required: Progressively responsible executive support experience in a professional/head quarter office.
CREDENTIALS
- Preferred: Microsoft Office User Specialist
REQUIRED SKILLS
Proficient in Windows based PC applications (including Word, Excel, PowerPoint, and Microsoft Schedule + Outlook.
Excellent verbal and written communication skills, including grammatical skills and sentence structure.
Strong organizational and analytical skills.
Ability to work independently on projects, from conception to successful completion.
Ability to exercise good independent judgment in a variety of situations with successful outcomes and smooth workflow.
Ability to generate correspondence on behalf of executives with little editing.
Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment.
Demonstrated ability to maintain the highest degree of confidentiality.
Demonstrated mastery of professional office functions (telephone etiquette, transcription, copier, reception responsibilities, event planning, etc.)
Demonstrated aptitude to comprehend directions to perform assignments with minimal supervision, flexibility and under pressure of tight deadlines.
PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.
See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility ( .
For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.
WORKING CONDITIONS
Lifting
Consistently operates computer and other office equipment.
Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Sedentary work.
Environmental Conditions
- Predominantly operates in an office environment.
Mental/Visual
Ability to communicate and exchange accurate information.
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
REQNUMBER: 119082