Executive Assistant & Office Manager - Click Therapeutics : Job Details

Click Therapeutics, Inc., develops, validates, and commercializes software as prescription medical treatments for people with unmet medical needs. As a leading innovator of Digital Therapeutics, Click delivers accessible, clinically proven, FDA-regulated prescription treatments to the smartphone in your hand. Click's treatments are defined by a commitment to applying technical and scientific rigor and patient-centric design to the development process. This results in uniquely engaging experiences that achieve compelling clinical outcomes for patients seeking new treatment options. Click Therapeutics continuously expands and refines its platform with novel cognitive, behavioral and neuromodulatory mechanisms of action and advanced data-driven tools such as artificial intelligence and machine learning. The digital therapeutics under development on Click's platform address diverse areas of therapeutic need, including indications in psychiatry, neurology, oncology, immunology, and cardiometabolic diseases. Consistently named a best place to work, Click fosters an inclusive, diverse workforce of innovators, clinicians, scientists, researchers, designers, technologists, engineers and more, united in a common mission to provide patients everywhere access to safe and effective prescription digital therapeutics. For more information, visit www.clicktherapeutics.com and connect with us on LinkedIn.

Click Therapeutics is seeking a highly skilled and proactive Executive Assistant and Office Manager to join our dynamic People Team. This pivotal role will provide comprehensive, C-suite-level support to our Executive Committee, manage all aspects of office operations, and play a key part in the onboarding of our rapidly expanding team. As the face of our headquarters, you will be essential to ensuring the seamless and successful operation of every department.

This is a full-time, on-site position at our Tribeca, NYC headquarters, a central hub for the fast-growing digital health community. The hours are Monday through Friday, 9:00 AM to 6:00 PM EST.

Responsibilities:

Executive Support

• Calendar & Meeting Management: Serve as the primary point of contact for the Executive Committee, proactively managing complex calendars, and expertly coordinating and scheduling all internal and external meetings, appointments, and events.
• Meeting Preparation: Prepare executive-level presentations, reports, and other meeting materials. This includes conducting light research, compiling data, and ensuring all necessary documents are ready for distribution.
• Travel & Expense Coordination: Coordinate all travel arrangements for executives, including flights, hotels, and ground transportation. This also includes submitting and reconciling expense reports in a timely manner.
• Project Assistance: Provide administrative support on special projects and initiatives as needed by the Executive Committee.

Office Management

• First Point of Contact: Greet all visitors with a professional and welcoming demeanor, answer incoming calls, and serve as the main point of contact for all general inquiries, providing a positive first impression of Click Therapeutics.
• Office Operations: Oversee the day-to-day operations of the office, including managing a centralized reception desk, handling incoming and outgoing mail and deliveries, and ensuring all common areas are clean and organized.
• Vendor & Budget Management: Manage relationships and contracts with external vendors, including office suppliers and maintenance services. You will also coordinate with the Finance team to manage the office budget and ensure cost-effective solutions.
• Team Collaboration: Act as the go-to person for colleagues for all office-related needs, including seating arrangements, access control, and general amenities.
• Office Culture & Employee Experience: Take a proactive role in enhancing the overall employee experience. This includes managing the inventory of office snacks and refreshments, and implementing initiatives to improve the physical work environment and culture.
• Event Planning: Plan and execute various company-wide events, including both in-office gatherings and remote team-building activities, to foster a connected and collaborative culture.
• Housekeeping Oversight: Manage the corporate housekeeping function, which includes overseeing housekeeping staff (in-house and/or outsourced) to ensure the office environment is consistently clean, well-maintained, and orderly.

HR & People Team Support

• Onboarding Coordination: Collaborate with the People Team to assist with the coordination of new hire onboarding processes, ensuring a smooth and welcoming experience for all new employees. This includes preparing welcome materials, coordinating first-day logistics, and assisting with administrative paperwork.
• Special Projects: Assist the People Team on various ad hoc projects, providing administrative support and helping to improve internal processes.

Qualifications:

• Experience: A minimum of 3-5 years of experience in an executive assistant and/or office manager role. Experience supporting C-suite executives in a fast-paced environment is essential.
• Education: A Bachelor's degree is required.
• Professionalism: Proven ability to interact with executive-level management and staff with a high degree of professionalism, discretion, and confidentiality.
• Organizational Skills: Exceptional time management and organizational skills with the ability to expertly multitask, prioritize competing demands, and maintain a high level of attention to detail.
• Communication: Excellent written and verbal communication skills are a must, with the ability to draft professional correspondence and presentations.
• Technical Proficiency: Advanced proficiency in Google Suite (Docs, Sheets, Slides, Calendar, and Gmail) is required.
• Autonomy & Dependability: A high degree of autonomy and dependability, with a proactive, get-it-done attitude and a strong sense of ownership.
• Integrity: The ability to handle highly confidential information with the utmost integrity and discretion.
• Adaptability: The ability to thrive in a fast-paced, high-growth environment and adapt to evolving business needs.

Compensation:

The base salary range for this position is between: $75,000 - $95,000. The final base salary will be dependent upon skills, experience and location. In addition to the base salary, Click Therapeutics offers an annual performance-based cash bonus and a generous equity package.

The role includes great benefits and is an excellent wealth-building opportunity at a fast-growing pre-IPO company in a nascent and extremely exciting space.

Competitive Salary with Annual Review | Cash Bonus | Stock Options | 5% 401(k) matching | Medical | Dental | Vision | Life Insurance | Voluntary Benefits | Unlimited PTO | Uber One | Nectar Rewards | One Medical | Fertility Support | Fitness Reimbursement | Bike Membership | Professional Development Stipend | DoorDash and Catered Lunches | Parent Benefits | LinkedIn Learning | Gemini Enterprise Stack | Industrious Workspaces | Commuter Subsidies | Flexible Work Arrangement | Choice of Mac or Windows | Sponsored Company Events | Office Snacks and Beverages | Much More…

Click Therapeutics is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Click Therapeutics also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Click Therapeutics in the U.S. In certain circumstances it may be advantageous to Click Therapeutics to support the application(s) for temporary visa classification and/or sponsor applications for permanent residence so that a foreign national colleague can accept or remain in a work assignment in the U. S. For certain classes of temporary visas, the resulting work authorization may be specific to Click Therapeutics and the specific job and/or work site. Click Therapeutics may at its business discretion decide to or refrain from obtaining, maintaining and/or extending the temporary visa status and/or sponsoring a colleague for permanent residency and /or employment eligibility, considering factors such as availability of qualified U.S. workers and the colleague's long-term prospects for securing lawful permanent residence, among other reasons. Employment applicants requiring immigration sponsorship must disclose, when initial application for employment is made, whether or not they are legally authorized to work for Click Therapeutics in the U.S. and, if so, whether that authorization permits them to work in the job they seek. In no case should Click Therapeutics support of a colleague's temporary visa application or sponsorship of a colleague for permanent residence be construed to guarantee success of that application or amend or otherwise invalidate the at-will employment relationship between the colleague and Click Therapeutics.

Recruitment Phishing Scams:

Fake job advertisements and offers are increasingly appearing on the internet. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond and report it to the Federal Trade Commission and the FBI at .

Please be mindful of the following:

• Click Therapeutics will only reach out to you through an “@clicktherapeutics.com” email address.
• Other than your email address or telephone number, which you may provide via a job application portal, Click Therapeutics will never ask you to provide personally identifiable information about yourself (such as a Social Security Number or Driver's License Number) via a messaging application (like that used on the LinkedIn platform or Microsoft Teams).
• Click Therapeutics will conduct interviews face-to-face over Zoom.
• All job postings will be listed on the Click Therapeutics official career page.

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