Executive Assistant/Office Manager at Midtown Hedge Fund - BCL Search : Job Details

Our client, a Midtown Hedge Fund, is seeking an Executive Assistant/Office Manager to support members of executive team (CFO, General Counsel, Head of Business Development & Investor Relations, Head of Structured Products Trading and Head of Human Resources & Administration). This is a very fast paced role, so strong attention to detail, excellent communication skills, experience managing calendars and travel, and strong follow up skills are a must. Candidate must have strong organizational skills, be proactive and experienced managing multiple requests/projects simultaneously. This role is 4x days a week in their NY office (Mon through Thurs). This role reports to the Head of Human Resources & Administration. Responsibilities:

• Provide day-to-day administrative support
• Maintain Executive's calendars and keep key people apprised of changes
• Schedule and coordinate high volume of internal and external meetings
• Book travel arrangements including flight, hotel and ground transportation
• Submit expense reports
• Manage and assist with office administration and facilities including reception team of 2 (direct reports). This includes coordination and prioritization of team administrative responsibilities such office upkeep, catering, and inventory management
• Liaise with building management on various building and office-related issues, including office maintenance, requests, and repairs.
• MUST have high regard for employee confidentiality
• Ad hoc personal projects as needed

Requirements:

• Minimum 5-7 years executive assistant and office management experience, preferably within financial services (preferred, but not required)
• Highly proficient in MS Outlook, Microsoft Office (e.g., Excel, Word, PowerPoint and Outlook) and related software
• Strong time management skills: ability to effectively balance multiple tasks with competing priorities
• Excellent organization skills; detail oriented
• Sense of ownership
• Proactive in following up on details, anticipating issues, and closing the loop on all requests
• Ability to exercise discretion when managing confidential information, working across multiple teams and functions
• Poise and highly professional interpersonal skills that can be trusted across a wide variety of interactions.
• Must be team oriented with an ability to work independently
• Adept at problem solving and roll up your sleeve flexible mentality
• Excellent written and verbal communication skills
• Possess a genuine desire to learn and work in an environment where there is room for growth / and increasing responsibility (short and long-term)

Education:

• Bachelor's degree required

Salary: $110-150K base (DOE) + discretionary bonus + EXCELLENT Benefits/Perks Hours: 9:30am- open ended (this role needs flexibility with schedule and OT) 24/7 availability via phone and email #IND1