Executive Assistant - Soni Resources : Job Details

Our client, a healthcare organization, is seeking an Executive Assistant. The Executive Assistant will perform administrative tasks, supporting the Departmental Administrator and the Chairman with regard to clinical care, research, and education. Responsibilities:

• Oversee and manage the day - to day operations for the Executive offices, providing management / executive-level support for the Departmental Administrator and the Chairman.
• Coordinating and assisting in gathering resource information for meetings and presentations and prepare reports and presentation materials.
• Managing calendars, determining priorities and overseeing all engagements and extensive travel schedule.
• Screening all incoming calls, mail and visitors; handling or redirecting contacts and communications as able.
• Acting as liaison between the office and other departments.
• Preparing financial expenditure reports and monitoring for timely processing.
• Taking and transcribing dictation, signing routine administrative correspondence and performing other duties with discretion.
• Scheduling meetings, conferences and appointments, advising attending parties of subject matter and providing required material.
• Scheduling departmental conference rooms.
• Organizing departmental conferences and events.
• In collaboration with the Clinical Operations staff, coordinates Chairman's patient schedules, receipt of medical records etc.
• Track provider, CME Activities, licensure (multiple states) and board certification(s), facilitate new and renewal licensure and any similar applications (i.e., DEA, ABPN, UCNS) to avoid lapse.
• Maintain and update Departmental Listservs
• Overseeing and maintaining purchasing for Administrative office (e.g. office supplies, beverages, food supplies) ensuring adequate supplies.
• Overseeing and maintaining executive office facilities.

Requirements:

• Bachelor's degree
• Minimum 4+ yrs related experience

Preferred Skills:

• Master's degree
• Experience in an academic medical center

Compensation: $35-40/hr Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications. #SONINY