Executive Assistant - Career Group : Job Details

A high-growth fintech company in the South Bay is seeking an experienced Executive Assistant to provide high-level administrative support to our C-suite leadership. This role is ideal for someone who thrives in a fast-paced environment, has exceptional attention to detail, and can manage shifting priorities with discretion and professionalism.

***Please note this is an in-office role, Monday through Friday.

Key Responsibilities:

• Manage complex calendars for C-suite executives, including scheduling and coordinating meetings, appointments, and internal/external events
• Prepare materials and agendas for meetings and assist with follow-up tasks
• Coordinate and book travel arrangements, including flights, hotels, and transportation
• Organize executive lunches, dinners, and other leadership engagements
• Serve as a key point of contact between executives and internal/external stakeholders
• Handle confidential information with utmost discretion
• Proactively anticipate needs and identify opportunities to support leadership and improve efficiency
• Manage multiple competing priorities while maintaining a calm, professional demeanor

Qualifications:

• 3-6 years of experience supporting C-level executives or senior leadership, preferably in a start-up environment
• Bachelor's degree required
• Exceptional attention to detail and commitment to accuracy
• Strong organizational and time management skills with the ability to prioritize effectively
• Proven ability to take initiative and work independently after initial training
• Excellent verbal and written communication skills
• Highly responsive and communicative via email and SMS
• Professional, polished presence and strong judgment
• Familiarity with Google Workspace, calendar tools, and travel booking platforms

Salary:

$100-$140k yr plus bonus/equity and benefits

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.