Executive Assistant - Cocheco Elder Law Associates, PLLC : Job Details

This opportunity offers a dynamic and rewarding environment where your efforts truly make a difference. If you are a detail-oriented individual who thrives on learning, enjoys connecting with others, and finds excitement in supporting a fast-paced executive, this role could be a perfect fit for you! You'll play a key part in ensuring smooth operations, building strong relationships, and contributing to the ongoing success of the owner and their team. Bring your positivity, adaptability, and resourceful spirit to a position where every day brings new challenges and growth. Essential Job Functions

• Email Management:
  • Proactively manage the owners' email inbox, screening and prioritizing incoming messages, and delegating emails as appropriate.
  • Respond to routine inquiries on behalf of the executive, demonstrating professionalism and attention to detail.
  • Identify urgent and critical emails, promptly bringing them to the executive's attention for immediate action.
  • Flag and follow up on important deadlines and requests, ensuring timely responses.
• Calendar and Schedule Management:
  • Manage the owners' busy calendar, scheduling meetings, appointments, and events across potentially various time zones.
  • Coordinate internal and external meetings, conference calls, and video conferences, ensuring optimal time management and attendance.
• Travel Arrangements:
  • Organize occasional travel itineraries, including flights, accommodations, ground transportation, and visa arrangements.
  • Stay updated on travel preferences and frequent flyer programs to optimize travel experiences.
• Communication and Correspondence:
  • Handle incoming and outgoing communications on behalf of the owner, including emails, phone calls, and written correspondence.
  • Draft, edit, and proofread documents, presentations, and reports for internal and external stakeholders.
• Information Management:
  • Maintain confidential and sensitive information with utmost discretion.
  • Research and compile data for various projects and reports, ensuring accuracy and timeliness.
  • Review, track and follow-up on owner client files to ensure all information is logged correctly, ahead of deadlines and done so in an efficient manner across the team.
• Special Projects:
  • Support the owner in ad-hoc projects that may arise across any of the businesses.

• Bachelor's degree in Business Administration, Management, or related field (or equivalent work experience).
• Excellent organizational skills, able to manage multiple tasks and priorities effectively.
• Available on occasion outside of office hours for as-needed travel arrangements.
• Strong attention to detail and problem-solving abilities.
• Exceptional verbal and written communication skills.
• Proficient in office software, including Microsoft Office Suite and virtual meeting platforms.
• Ability to adapt to a fast-paced and dynamic environment (in-person and virtual).
• A high level of professionalism, integrity, and confidentiality.
• Flexibility to work outside regular hours when required.