Executive Assistant - First Tek : Job Details

Join our dynamic team in East Aurora, NY, where you will have the opportunity to support top-level executives in a fast-paced and rewarding environment. This is a full-time, on-site position with flexible hours to accommodate the President's schedule.

• Provide primary administrative support for assigned business leaders, including managing the executives' calendars and addressing scheduling conflicts proactively.
• Prepare and edit reports, presentations, and other documents.
• Manage expense reconciliation for assigned leaders in compliance with company policies.
• Prioritize competing meetings, tasks, or projects with speed and agility.
• Make all travel arrangements, ensuring travel approvals and expense reports are completed in a timely manner.
• Coordinate on-site logistics for meetings and events, including conference room booking, catering, and technology support.
• Organize, execute, and assist with team activities, events, and off-site meetings, including securing meeting space and managing event details.
• Work closely with the leadership team, recruiting, and other Executive Assistants to provide support to the organization and schedules.
• Handle sensitive information with discretion and maintain confidentiality.
• Troubleshoot issues requiring resolution through collaboration with others or external vendors.

• Bachelor's degree (preferred) or Associate's degree in a related discipline.
• Minimum seven (7) years of relevant and progressive experience.
• Must possess leadership and project management skills, exercise good judgment, be well organized, self-directed, and have excellent communication skills.
• Strong experience in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.