Executive Assistant - Veterans Sourcing Group : Job Details

Pay Rate: $34 Per HourLocation: Mid-town South, New York, NY 10010Schedule: Hybrid (Onsite: Tuesday–Thursday | Remote: Monday & Friday)Hours: 9:00 AM – 5:00 PM Assignment Duration: September – December 2025 (3-month contract)Conversion Potential: High – intended for long-term fitInterview Process:

• Round 1: Video Interview

• Round 2: In-Person Interview

Position Summary

Seeking a high-performing Executive Assistant to support three senior executives within the Risk Management Department, specifically across Enterprise Risk Management and Technology Risk. This role demands executive-level support experience and strong organizational, interpersonal, and communication skills.

Primary Responsibilities

Core Duties

• Manage and administer complex executive calendars and agendas

• Schedule meetings, coordinate logistics, and handle rescheduling with urgency and professionalism

• Prepare and distribute meeting materials and executive briefings

• Book travel and submit expense reports (training provided)

Interaction & Collaboration

• Act as the liaison between executives, internal stakeholders, and external partners

• Coordinate with two other administrative professionals supporting teams of ~10 and ~30 employees respectively

• Answer and route calls, greet guests, and manage correspondence

Administrative Support

• Order and maintain office supplies

• Draft, edit, and review communications, memos, reports, and presentations

• Provide coverage for other Executive Assistants within the Risk team as needed

Required Qualifications & SkillsExperience

• Executive-level administrative support experience is required

• 5+ years preferred, but upward progression from junior admin to executive support will be considered

• Industry-specific experience is not required

Technical Skills

• Proficiency with Microsoft Outlook, Teams, Excel, and Word

• Strong calendar management and familiarity with virtual collaboration tools

Soft Skills

• Excellent verbal and written communication (strong writing is critical)

• High level of professionalism and discretion, particularly when handling confidential matters

• Strong attention to detail, follow-up, and time management

• Proactive, reliable, and adaptable under shifting priorities

• Collaborative team player with a no task too small” mindset

Candidate ProfileIdeal Candidate

• Demonstrates a balance of technical competence and polished interpersonal skills

• Shows stability in work history and an interest in long-term opportunities

• Takes initiative and contributes to team success

Deal Breakers

• Poor communication or writing skills (e.g., typos in resume or emails)

• Uncooperative attitude or resistance to team-based support

• Frequent short-term roles suggesting a lack of commitment