Executive Assistant - Crew NY : Job Details

Crew is searching for an experienced Executive Assistant for one of our owners!VENUE Crew Crew is an innovative hospitality group that creates and operates experience focused restaurants and nautical ventures in New York and beyond.With a focus on stunning locations, committed employees, engaged leadership, and appealing food and beverage offerings, Crew has created an outstanding work environment with leading industry pay and great opportunities for advancement.Crew is built on a simple premise: creating experiences that we love and sharing them with the world. Whether it's sipping cocktails on a historic schooner overlooking New York Harbor or enjoying sustainable oysters in a cozy New Orleans hideaway, we focus on making the places we wish existed.Crew's award-winning restaurants include Grand Banks (Tribeca), Holywater (Tribeca), Pilot (Brooklyn Heights), High Tide (Dumbo), Drift In (West Village), Island Oyster, (Governors Island), and Seaworthy (New Orleans). And there are more on the way.Crew's flagship restaurant, Grand Banks, was named The Absolute Best Waterfront Restaurant in New York by New York Magazine, one of the Best Waterfront Restaurants in the World by CNN Travel, Best Outdoor Dining in New York City by The Village Voice, Best Oyster Bar in New York City by The New York Observer, and one of the Three Best Bars in New York by Conde Nast Traveler.Seaworthy topped Eater's monthly Heatmap of New Orleans Restaurants for six months post opening, and was named Seafood Restaurant of the Year by New Orleans Magazine, and one of New Orleans Five Best New Restaurants by the Times Picayune.Vogue has named Grand Banks, Island Oyster, and Pilot the top three places to drink outside in New York City; AM New York named Pilot the Best Boat Bar in New York City; and Island Oyster was nominated for a James Beard Foundation Award for Restaurant Design.Holywater, Crew's most recent venture, spent it's first six months on Eaters list of NYC's Hottest New Cocktail bars and it's launch was celebrated by The New York Times, Town & Country, Elle Decor, and more. DETAILS Job Overview Position Summary The Executive Assistant provides high-level administrative support to one hospitality company owner, including calendar management, correspondence, and meeting coordination. Serves as liaison between owner and departments. Exercises independent judgment and manages multiple projects with minimal supervision. The owner is highly technically savvy and detail oriented. He requires a thoughtful, methodical assistant who is able to understand and act on shifting priorities and tasks in an agile and efficient manner. The owner works best with an assistant who is self-motivated and willing to troubleshoot and problem solve independently. The ideal candidate is proactive, incredibly detail-oriented, and has excellent communication skills. Must maintain confidentiality and handle sensitive information with discretion. Requires an independently motivated individual who works autonomously while managing diverse needs of the owner. Essential Duties & Responsibilities

• Manage the owner's calendar, scheduling meetings, appointments, and travel arrangements
• Coordinate and prepare materials for meetings, including agendas and presentations
• Serve as primary contact for owner communications, screening calls and emails
• Balance and prioritize requests while managing competing demands
• Handle confidential information with integrity and discretion
• Prepare correspondence, reports, presentations, and executive documents
• Coordinate special projects ensuring timely completion
• Maintain comprehensive filing and organizational systems
• Assist with expense reporting, invoice processing, and budget tracking. Liaise with a third party accounting team on various ad-hoc matters
• Support meetings, investor relations, and high-level business functions
• Liaise with departments to facilitate requests and ensure communication
• Manage office supplies, equipment, and vendor relationships
• Handle personal tasks for owners maintaining professional boundaries

Minimum Qualifications Tier 1 - Up to $110,000 annually

• 5+ years executive support experience
• Bachelor's degree in Business/Management or equivalent experience
• Advanced proficiency in Google Suite, Toast POS, Resy, R365 (or accounting software)
• Experience with expense management and financial tracking systems
• Excellent written and verbal communication skills
• Superior organizational skills and proven ability to prioritize multiple tasks
• Professional presentation meeting Company standards

Tier 2 - Up to $95,000 annually

• 3+ years executive support or administrative experience
• Some college coursework in relevant field preferred
• Experience with calendar management and project coordination
• Advanced proficiency in computer technologies
• Strong organizational skills and attention to detail
• Professional demeanor for all management levels
• Flexibility to adapt to changing priorities

Tier 3 - Up to $80,000 annually

• 1+ years administrative support experience
• High school diploma; some college preferred
• Basic calendar management and administrative coordination experience
• Proficiency in computer technologies with willingness to learn
• Good communication skills and organizational abilities
• Positive attitude and eagerness to learn
• Flexibility for variable hours based on executive needs

Additional Requirements

• Flexible hours including early mornings, evenings, and weekends
• Occasional travel for business projects, meetings, and conferences
• Maintain confidentiality and discretion
• Strong problem-solving skills and ability to anticipate needs
• Professional appearance at all times
• Ability to lift up to 15 pounds and sit for extended periods

Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the functions of this job, an employee must walk, stand, or remain stationary during the entire shift. Employee must be able to continuously reach, bend, lift, carry, stoop and wipe with the potential for slipping or tripping. Employee must frequently wash their hands and lift or move up to 35 pounds. Benefits

• Commuter Benefits
• Paid Safe and Sick Leave
• Employee Discount
• Medical, Vision, and Dental Insurance