Executive Assistant - Guggenheim Investments : Job Details

Position SummaryGuggenheim Investments is seeking an Administrative Assistant to support senior executives within the Investment Department. The position involves travel planning, calendar maintenance, expense submissions and other administrative tasks. The assistant will be involved in communicating with teams across the firm as well as with others outside the firm to plan, calendar, organize and follow up on meetings. Candidates should be top performers who are willing to work hard in an entrepreneurial environment where initiative, creativity, maturity, and enthusiasm for learning are highly valued. This position is in our New York, New York office.ResponsibilitiesSpecific Responsibilities Include

• Coordinate, plan for, and ensure all materials and other preparation are complete to ensure successful calls, meetings, and trips, including
• Manage schedules for on- and off-site meetings
• Assist with internal and external meetings and conference presentations
• Prepare and develop PowerPoint presentations, Word documents, Excel spreadsheets and dashboards as directed
• Arrange meeting preparation and participation: prepare agenda in advance and arrange meeting facilities; act as recording secretary (prepare action minutes if applicable); provide back-up data prior to meetings/calls
• Manage complex calendars
• Manage schedules for phone calls as well as on and off-site meetings
• Coordinate all travel arrangements including preparation of trip briefing book and feedback/follow-up log
• Assist executives with managing deadlines for incoming requests and act as needed
• Prepare mailings/FedEx Shipments
• Create and submit expense reports including pre-authorization requests
• Perform other related duties as assigned or requested

QualificationsBasic Qualifications

• Bachelor's degree
• 1 - 4 years related administrative experience; C-Level executive exposure a plus

Preferred Qualifications

• Strong interpersonal, organizational, communication and problem-solving skills
• Strict attention to detail while able to prioritize issues appropriately
• Ability to demonstrate discretion in handling confidential data and dealing with high-level executives
• Strong computer skills include, but are not limited to Microsoft Outlook, Microsoft Project
• Demonstrated ability to take initiative and critically analyze processes and procedures in a push toward constant improvement
• Treat all information as highly confidential
• Organized, detail-oriented and extremely thorough
• Must be a hands-on and willing to roll up their sleeves to perform all responsibilities needed to ensure success

Salary RangeAnnual base salary between$80,000.00-$85,000.00The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.