Executive Assistant - Saks : Job Details

Salary Range $77,000 - $100,000*

Who We Are:

Saks is a world-renowned luxury ecommerce destination. The company's unique approach combines a focus on the digital customer experience with a strong connection to a network of extraordinary stores that extends that seamless experience into the real world.

On its website and app, Saks offers an unparalleled selection of curated merchandise across fashion for women and men, beauty, jewelry, home dcor and more. In addition to the shopping experience, customers come to Saks for inspiring editorial content, access to digital stylists, lifestyle experiences and other world-class services. The company is currently in the midst of a dramatic expansion, driven by significant enhancements to its platforms and offerings, with the goal of becoming the preeminent destination for luxury internationally.

Role Summary:

As the Executive Assistant to the Chief Technology Officer (CTO), you'll be the central point of contact for a range of administrative and operational activities. While your primary responsibility is to the CTO, you'll also partner with the broader Tech leadership team for key projects and events. The CTO is based in New York City, and the leadership team operates in a hybrid, multi-time zone environment, with both in-person and remote members. This role involves a wide variety of administrative services, from routine tasks to complex, high-impact projects, all of which are essential to the efficient operation of the office.

Key Qualifications:

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 5 years of relevant experience working with and supporting an executive office team
• You get things done by engaging in high-level teamwork and flexing your interpersonal skills.
• You are organized and able to handle multiple tasks with a sense of urgency.
• A natural problem-solver, who is also intuitively analytical and creative.
• Ability to work in a fast-paced work environment.
• Ensures confidentiality, diplomacy, and tact at all times.
• Intermediate to expert level competence with MS Office, Google Suite, expense management systems, communication and presentation tools.
• Extremely organized with exceptional time management skills and able to prioritize efficiently.
• Can handle sensitive information and maintain strict confidentiality.
• Strong attention to detail.
• Excellent problem-solving ability.
• Strong oral and written communication skills.
• Comfortable with ambiguity and passionate about working in a fast-paced, dynamic environment.

Role Description:

• Manage complex calendars - prioritizing appointments and proactively resolving scheduling conflicts.
• Makes travel arrangements required, including booking flights, hotel accommodation, car rental, and providing directions.
• Organizes and manages cost estimates for the Technology team's engagement and travel calendar.
• Responds to phone, email and in-person inquiries providing general information and referring inquiries to appropriate sources based on a broad knowledge of procedures, protocols and personnel.
• Organizes and schedules meetings, including contacting participants, booking rooms, ordering refreshments, and arranging for parking as required.
• Conceptualizes and executes a variety of special events and projects for the leader's office and a large-scale organization. This includes overseeing existing engagements, such as monthly town halls and team offsites, as well as proposing and developing new ideas that promote team connectivity and engagement. Responsibilities range from managing invitations and communications to coordinating facilities and catering arrangements.
• Provides support to various meetings the leader chairs by typing and distributing minutes, preparing agenda packages, arranging meeting dates/times/rooms, contacting participants, and extensive follow-up on items as needed. Attend meetings, as required, to record minutes.
• Completes and submits travel and expense claims.
• Maintains records and oversight of special project and event expenditures for cost center.
• Maintains calendar for time off for leadership team.
• Prepares the leader's calendar and maintains a tracker with relevant and pertinent meeting material as identified by the leader.
• Manages email distribution lists for the organization.
• Be in-person in the office 4 days a week.
• Proactively identifies and takes on opportunities to expand scope, such as maintaining the team's Confluence homepage, drafting communications for team updates, or leading ad-hoc projects to improve team operations.

Your Life and Career at Saks:

• Exposure to rewarding career advancement opportunities
• A culture that promotes a healthy, fulfilling work/life balance
• Benefits package for all eligible full-time employees (including medical, vision and dental).
• An amazing employee discount

Thank you for your interest in Saks Global. We look forward to reviewing your application.

Saks provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Saks complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Saks welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Saks.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

*The above expected salary range may have some variability based upon factors including, but not limited to, a candidate's overall experience, qualifications, and geographic location. If you are interested in the role, we encourage you to apply and, if selected to move forward in the interview process, you will have a chance to speak with our recruitment team regarding your specific salary expectations.