Executive Assistant - Cobalt Recruitment : Job Details

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This range is provided by Cobalt Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $140,000.00/yr

Direct message the job poster from Cobalt Recruitment

Recruiting Finance, Accounting & Real Estate Leaders across the US

I am currently partnered with a highly reputable Real Estate Financial Services firm in New York. Due to continued growth, they are looking for a high-performing Executive Assistant to support the CEO.

RESPONSIBILITIES

Inbox & Communication Support

• Monitor, triage, and manage the CEO's email inbox, prioritizing messages and flagging time-sensitive items
• Draft and respond to routine emails on the CEO's behalf when appropriate
• Organize and maintain email folders and systems for efficient access to key information
• Coordinate follow-ups, track open threads, and ensure timely responses across key communications
• Maintain confidentiality while managing high-volume correspondence

Calendar & Scheduling Management

• Own and manage the CEO's calendar with accuracy, foresight, and discretion
• Schedule internal and external meetings across time zones, balancing priorities and shifting demands
• Anticipate conflicts and proactively adjust meetings to protect focused work time
• Prepare daily and weekly schedule briefings to keep the CEO aligned and on track
• Ensure all stakeholders are informed and prepared ahead of meetings

Administrative & Operational Support

• Provide administrative support related to scheduling, correspondence, and communication workflows
• Assist with occasional office or team coordination tasks that intersect with the CEO's calendar or email priorities

REQUIREMENTS

• 2–5+ years of experience supporting senior executives, with a focus on calendar and email management
• Proven ability to manage shifting priorities, solve problems independently, and maintain exceptional attention to detail
• Experience working within Real Estate, Financial Services or Professional Services is highly preferred
• Strong written and verbal communication skills; comfortable drafting professional correspondence
• High level of discretion and integrity when handling sensitive information
• Comfortable working in a fast-paced, high-trust environment with minimal supervision

Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative

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Inferred from the description for this job

401(k)

Vision insurance

Medical insurance

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