Executive Assistant - GLOCAP : Job Details

Job Summary:

Our client, a NYC based Owner's Representatives Firm, is seeking an Executive Assistant to provide administrative support to the President and Founder. This is a great opportunity for a proactive and hardworking candidate!

Summary:

Company: Owner's Representatives

Position: Executive Assistant to President and Founder

Location: Midtown NYC

Salary: 85-105K DOE plus benefits plus discretionary bonus

Hours: 9:00am-5:30pm plus OT as needed, however must have a 24/7 mentality

Hybrid: 4 days a week in-office, 1 day a week from home.

Bachelors degree preferred

Responsibilities:

• Extensive coordination and scheduling of internal and external meetings, conference calls, and video conference meetings; includes arranging preparation such as catering and document distribution
• Drafting correspondence, editing meeting minutes, answering, and screening the senior executive s phone calls and directing inquiries to the proper party within the team
• Putting together presentations, proposals, and other collateral
• Ensure deadlines are met, questions are answered, and requests are addressed proactively and promptly
• Making travel arrangements (airline and hotel reservations) and processing expense reports.
• Light personal support as needed
• Take on any day-to-day ad hoc requests and special projects

Requirements:

• 2 to 5 years of experience supporting a senior executive
• Intermediate computer skills including Excel, Word, PowerPoint, Adobe PDF
• Demonstrated professionalism, discretion, and experience working with highly confidential information
• Strong written and verbal communications skills
• Exceptional attention to detail
• Demonstrated ability to multi-task, respond to needs quickly and efficiently
• Strong interpersonal skills
• Previous experience in an architecture firm would be preferred