Executive Assistant - The Collier Companies : Job Details

The Collier Companies is seeking an Executive Assistant!

This is an on-site role, reporting out of The Collier Companies Florida Home Office in Gainesville, which offers beautiful natural areas, a temperate climate, and tremendous educational, cultural, and commercial opportunities. Gainesville was recently ranked as one of the top 10 places to live in the United States.

The Executive Assistant position is a full-time support position that reports to the Vice President of Operations. You must be effective in planning, prioritizing, and executing tasks in a timely manner. You must also exhibit skills in building & maintaining strong relationships both internally & externally. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems.

The Executive Assistant's primary responsibility will be to demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads. The Executive Assistant will showcase strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external customers.

Perks The Good Stuff:

• The Collier Companies 401k match is 100% of your contribution up to 10% of your gross income.
• Up to 24 days off during your first year with annual increase!
• Stylish TCC logo attire provided
• Comprehensive Medical, Dental & Vision Insurance
• Group & Supplemental Life Insurance policy options
• Reimbursement accounts & prepaid Legal Services
• Industry education opportunities

The Ideal Candidate:

• A detail-oriented self-starter with prior experience in Real Estate Operations
• Someone who exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas.
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships across the firm.
• Resourceful, can-do attitude
• Thrives in a fast-paced environment.

Your Skills - Show Us What You Got:

• 1+ years in an assistant property manager role preferred.
• Manage calendared team member anniversaries to include gifts and cards from the office of the Vice President.
• Able to manage bookings for travel arrangements including hotels and car rentals.
• Capable of supporting events such as resident engagement and book club events for necessary tracking.
• Provide support for site audits, vendor compliance audits, site walks, and support new team member onboarding through onboarding and training.
• Arrange on- and off-site meetings, events, appointments & travel for leadership with supporting materials as needed.
• Ability to research, compile, and summarize complex and or large qualities of data into short work products.
• Maintain confidentiality in all aspects of team and company information.
• Management of multiple calendars for executive-level team members as well as providing meeting support for data collection and time management.
• Assist in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
• Highly developed written communication skills, including report writing, presentations, email correspondence, and verbal communication skills.
• Act as the first point of contact for elevated resident issues on behalf of the VP of Operations.
• Entrata experience preferred.
• High proficiency with all tools in the Microsoft suite including Excel, PowerPoint, Outlook, Teams, etc.

Our Culture How We re Different:

The Collier Companies is a fast-growing company that fosters a professional attitude and a strong team spirit. We are committed to training our teams well, honoring their achievements, and promoting from within. The Team Members who work here are outgoing, caring, and proud of what they do.

• At The Collier Companies, we recognize TEAM MEMBERS for being the foundation of our success.
• Our mission is PROUDLY MAKING YOUR HOME THE HEART OF OUR BUSINESS.
• We are good STEWARDS to each other, believe in collaboration, and support one another to achieve our mission.
• We PRIDE ourselves on the principles taught in The 7 Habits of Highly Effective People , written by Stephen Covey.
• The Collier Companies Team Members are committed to CANI (Constant & Never-Ending Improvement) & to utilizing our I&R (Initiative & Resourcefulness) to find solutions that are BOTH E&E (Efficient & Effective) that we implement via IIT (I Intend To ____)
• We are committed to ONGOING LEARNING At The Collier Companies & sponsor Book Clubs that support growth.
• GROWTH We have a goal to double in size within the coming decade! Our team members have a FIRE IN THE BELLY and hold the torch with a BURNING SENSE OF URGENCY!
• We bring STABILITY into the marketplace and to our residents with a PERPETUAL HOLD strategy. This benefits our human capital, finances, and customer experience.
• ROOTED We are a privately owned group that s been in business since the 1970s and the world s largest privately owned student housing company and growing multi-family apartment organization!

PROUDLY MAKING YOUR HOME THE HEART OF OUR BUSINESS

Background checks are an employment requirement. Upon submission of your application, you will be invited to complete our candidate assessment.

These are required steps in the hiring process.

The Collier Companies is an Equal Opportunity Employer

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