Executive Assistant - Tandym Group : Job Details

An investment services organization in New York City is currently seeking an experienced Administrative professional to join their team as an Executive Assistant. Responsibilities: The Executive Assistant will be responsible for:

• Arrange, confirm, and manage extremely detailed calendars
• Schedule complex senior-level meetings and related logistics ensuring that the team is on time for all appointments
• Coordinate meetings with other staff; play a key role in the coordination of staff efforts both within and outside the department
• Serve as a liaison between all levels of internal staff, executive staff, external clients, and the public
• Manage email communication, including prioritizing emails and corresponding on behalf of the team; maintain and update Outlook Contacts
• Coordinate complex international and domestic travel including flights, hotel, ground transportation, travel advances and foreign currency
• Maintain business and personal files, faxing, scanning, and photocopying
• Compose and prepare letters relating to routine correspondence for the Executives signature
• Prepare, reconcile, and submit expense reports
• Provide coordination, monitoring, and communication of projects and programs related to the team
• Manage and pivot support based on rapidly evolving executive calendar (business and personal) on a real-time basis
• Perform other duties, as needed

Qualifications:

• 2+ years of Administrative experience
• Associate's ands/or Bachelor's Degree
• Excellent calendar management skills, including coordination of meetings/calls/events
• Experience scheduling domestic and international travel.
• Microsoft Office proficient
• Solid problem solving and time management skills
• Exceptional phone etiquette
• Great interpersonal skills
• Excellent communication skills (written and verbal)
• Strong attention to detail
• Highly organized

Desired Skills:

• Prior experience with Concur