Executive Assistant - Hybrid - Career Group : Job Details

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Our client, a prestigious investment firm focused on academics and research based in Palo Alto, is seeking a professional, detail-oriented Executive Assistant to provide high-level administrative support to a dynamic and fast-paced team. This role requires exceptional organizational skills, sound judgment, and a proactive mindset to manage multiple priorities while maintaining confidentiality and professionalism.

About the Role

In this position, you'll support multiple leaders across operations, legal, and administrative functions. You'll handle complex scheduling, manage communications, coordinate travel and events, and help ensure everything runs smoothly behind the scenes. This is a key support role within a collaborative and mission-driven environment.

Key Responsibilities

• Manage busy calendars, schedule meetings, and resolve conflicts
• Coordinate domestic travel and process expense reports
• Serve as a point of contact for internal and external communications
• Plan logistics for meetings, events, and board-related activities
• Maintain office operations, supplies, and vendor coordination
• Support project tracking, document preparation, and ad hoc requests
• Provide backup support across the admin team when needed

What We're Looking For

• 2+ years of executive or high-level administrative support experience
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• Professionalism, discretion, and a problem-solving mindset
• Proficiency with Microsoft Office and other common productivity tools
• Comfortable handling sensitive information with confidentiality
• Bachelor's degree required

Why Join Us

• Be part of a supportive, mission-driven team
• Contribute to meaningful work with long-term impact
• Enjoy a professional, high-integrity work environment
• Access to adult continuous learning, fitness facilities, and generous time off policy!

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Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

• Seniority levelNot Applicable

• Employment typeFull-time

• Job functionAdministrative
• IndustriesFinancial Services, Investment Management, and Venture Capital and Private Equity Principals

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