Executive Assistant – Hotel Operations & Procurement - Confidential : Job Details

We are hiring a highly organized and resourceful entry-level Executive Assistant to support our VP of Operations and Regional Leaders in managing a dynamic portfolio of select-service Marriott, Hilton, and Best Western hotels. This role combines executive-level support, hotel operations reporting, and procurement/vendor coordination, making it ideal for hospitality professionals with both administrative and operational strengths.

Key Responsibilities

Executive Support

• Manage executive calendars, travel arrangements, meeting preparation, and follow-ups
• Draft internal communications, executive reports, and presentation materials
• Coordinate leadership meetings, property visits, and cross-departmental initiatives
• Maintain confidentiality and professionalism in all executive-facing interactions

Hotel Operations Support

• Track and report KPIs (occupancy, ADR, RevPAR, labor metrics, guest feedback)
• Assist with monthly performance dashboards and operational reporting for GMs and corporate leadership
• Support budgeting, forecasting, and tracking of key initiatives
• Collaborate with Regional Leaders to ensure brand compliance and performance monitoring

Procurement & Vendor Coordination

• Obtain competitive quotes for repairs, maintenance, and capital projects
• Coordinate vendor scheduling, approvals, and on-site execution
• Maintain vendor records, contracts, warranties, and service logs
• Support inventory planning and purchasing across the property portfolio

Qualifications

• 2–4 years of experience in hotel operations, executive support, or procurement
• Experience with Marriott and Hilton select-service brands strongly preferred
• Familiarity with OnQ, Lightspeed, and FOSSI PMS systems
• Advanced Excel and PowerPoint skills; comfortable with operational reporting tools
• Strong communication, multitasking, and problem-solving abilities
• Bilingual (English/Spanish) a plus

What We Offer

• Direct collaboration with the VP of Operations and regional leadership
• Exposure to multi-property operations across leading hotel brands
• Opportunity to grow within a hospitality-focused corporate team
• Competitive compensation and benefits