Executive Assistant Chancellor's Office and Marketing & University Communication - University of Wisconsin Colleges : Job Details

Executive Assistant Chancellor's Office and Marketing & University Communication page is loadedExecutive Assistant Chancellor's Office and Marketing & University CommunicationApply remote type Partially Remote locations Green Bay, WI posted on Posted 2 Days Ago job requisition id JR10000888Current Employees and Students: If you are currently employed or enrolled as a student at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.Position Title:Executive Assistant Chancellor's Office and Marketing & University CommunicationJob Category:Academic StaffEmployment Type:RegularJob Profile:Executive Assistant IJob Duties:

This position reports to the Chancellors Office Chief of Staff and provides administrative support to the Chancellors Office, the Marketing and University Communication Office, the Vice-Chancellor for Advancement and Community Engagement, and the Council of Trustees. This individual will be responsible for independently performing administrative functions critical to the success of the executive offices in a confidential, time-sensitive, fast-paced environment. The position is expected to manage small projects, interact with internal and external stakeholders to cultivate and maintain relationships, and support the work of the Cabinet.

Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Develops and facilitates communications of varying complexity between various internal and external stakeholders

• Compiles, screens, and evaluates correspondence and reports and recommends action

• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication

• Monitors budgets, and enters, reviews and approves expenditures

• Schedules logistics for meetings, conferences, and travel and organizes schedules

Compensation: Minimum compensation of $48,910

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

• Associates degree at time of application

• Proficiency in conveying information clearly and engagingly, both in writing and verbally.

• Ability to manage multiple projects, including planning, execution, and evaluation with strong attention to detail.

• Demonstrated ability to use generative artificial intelligence to advance workflow and improve office efficiencies

• 3 years of experience in executive leadership support

• Multilingual in Spanish, Hmong, Oneida, or Somali

• Experience in a higher education environment

A criminal conviction investigation and pre-work screen examination will be conducted on the finalist(s). A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Click the Apply button and follow the prompts on the screen.

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter specifically addressing qualifications for the essential job functions
• Resume

Application Deadline:

To ensure consideration, please submit application materials by Sunday August 3, 2025.

Human Resources

Phone: (920) ###-####

Email: [email protected]

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of employee misconduct, sexual violence or sexual harassment. When obtaining employment reference checks, these same misconduct, sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat . sec. 19.36(7) .

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) ###-####). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

EEO StatementQualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

UW-Green Bay works to ensure faculty and staff achieve their full potential as valued employees with its commitment to creating an environment that recognizes, values and respects the differences we all bring to the workplace, allowing everyone to do their best work. Our Core Values represent who we are and how we live our mission, fully embracing the foundation it creates to empower faculty, staff and students to think about education differently. Our Strategic Priorities guide us in our mission to never stop learning. Join us - together we rise.