Executive Assist-Ex - Churchill Downs Incorporated : Job Details

Executive Assist-Ex

Churchill Downs Incorporated

Job Location : Louisville,KY, USA

Posted on : 2024-05-08T07:18:40Z

Job Description :
  • General Administrative Support Responsibilities:
  • Provide administrative assistance to the Executive Vice President and General Counsel, Senior Vice President of Government Relations, Senior Vice President ofCorporate Development, and other VPs as needed.
  • Calendar management including scheduling and coordinating meetings, appointments, and events (including ordering, picking up lunches and setting up meeting space).
  • Manage office supplies, handle incoming phone calls, inquiries and correspondence in a professional manner.
  • Manage travel arrangements, including booking flights and accommodations and transportation in collaboration with the aviation department.
  • Process Government Relations contracts, vendor invoices, purchase requisitions, expense reports, check requests, etc.
  • Draft and edit emails, memos, reports, and other documents.Organize and maintain electronic and physical files, ensuring easy accessibility.
  • Work closely with all departments to facilitate cross-functional collaboration.Coordinate with teams on various initiatives.Maintain an elevated level of confidentiality in handling sensitive information.
  • Manage significant administrative projects as assigned by the SVP of Government Relations or VP of Executive Administration.
  • Strong understanding of legal terminology, procedures, and documentation.Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
  • Function as a back-up to other members on the administrative team and receptionist.
  • All other tasks as assigned.
Experience:
  • Minimum of 3-5 years related experience and/or training; or equivalent combination of education and experience.
  • Effective communication, written skills, and interpersonal skills (required to establish and maintain inter-departmental relationships).
  • Must be able to interact and communicate with individuals at all levels of the organization.
  • Must be proficient use of MS Word, Excel, MS PowerPoint and Outlook.Other Microsoft product experience a plus.
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
  • Must have high-level of interpersonal skills to handle sensitive and confidential situations.Position continually requires demonstrated poise, tact, and diplomacy.
  • Must be professional in demeanor and attire.
  • Planning/Organizing - individual prioritizes and plans.
Education:
  • High School Diploma required. College Degree Preferred.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees.
  • Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook and database applications.
Physical Demands and Working Conditions:
  • Is subject to frequent interruptions and priority changes.
  • Extended periods of time in seated/standing positions.
  • Lifting (up to 20 pounds), bending, stooping
  • Overtime and weekend work may be required.
  • Strong written and verbal communication skills
  • Ability to work in environment with deadlines, time requirement conflicts and management pressures.
Apply Now!
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