Executive Administrative Assistant Real Estate - Gordon Management : Job Details

Benefits:

Health insurance

Opportunity for advancement

Paid time off

Training & development

Job Title: Administrative Assistant to CEO and President – Real Estate Development Firm

Job Summary:

We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide dedicated support to the CEO and President of our fast-paced real estate development firm. This role is critical to ensuring seamless operations, managing complex schedules, and facilitating high-level communications in a dynamic, deadline-driven environment. The ideal candidate thrives under pressure, excels at multitasking, and has a strong understanding of real estate development processes.

Key Responsibilities:

• Manage the CEO and President's calendars, scheduling meetings, appointments, with precision and flexibility.

• Coordinate high-level meetings, including preparing agendas, presentations, and materials, and taking detailed minutes.

• Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and government officials.

• Handle confidential correspondence, draft emails, reports, and proposals, ensuring accuracy and professionalism.

• Assist with project coordination by tracking timelines, deliverables, and communications for real estate development projects.

• Maintain and organize critical documents, such as contracts, permits, financial reports, and development plans.

• Support the CEO and President in preparing for board meetings, investor presentations, and industry events.

• Manage expense reports, budgets, and reimbursements for executive activities.

• Monitor and prioritize incoming communications, flagging urgent items and ensuring timely follow-ups.

• Assist with light research on market trends, zoning regulations, or potential development opportunities as needed.

• Handle ad-hoc tasks and special projects as directed by the CEO and President in a fast-moving environment.

Qualifications:

• Bachelor's degree or equivalent experience; 2+ years of administrative experience, preferably supporting C-suite executives.

• Experience in real estate development, construction, or a related field is highly preferred.

• Exceptional organizational and time-management skills, with a proven ability to thrive in a fast-paced setting.

• Proficiency in Microsoft Office Suite, Google and real estate tools

• Strong written and verbal communication skills, with a professional and polished demeanor.

• Ability to handle sensitive information with discretion and maintain confidentiality.

• Quick learner with adaptability to shifting priorities and tight deadlines.

• Knowledge of real estate development processes, terminology, or regulations is a plus.

• High energy, initiative, and a problem-solving mindset.