Executive Administrative Assistant - Elevate Digital : Job Details

Job Description Executive Admin to the CEO Job Description Position Title: Executive Administrative Assistant to the CEO Company Overview: Elevate Digital is a values driven technology services firm specializing in product development, consulting, and staffing. We partner with clients to build tailored solutions that drive real business value-moving beyond one size fits all approaches to deliver flexible, impactful engagements. Position Summary: We're seeking a highly organized, proactive Executive Administrative Assistant to support our CEO. This role is the CEO's right hand: you'll manage complex schedules, facilitate communication across internal and external stakeholders, and ensure smooth execution of high priority projects. You thrive in a fast paced environment, exercise impeccable discretion, and have a passion for keeping leadership operating at peak efficiency. Key Responsibilities:

• Calendar & Travel Management
• Coordinate the CEO's daily calendar, prioritize meetings, and resolve scheduling conflicts.
• Arrange complex domestic and international travel itineraries, including flights, ground transportation, and accommodations.
• Communication & Correspondence o Serve as the primary gatekeeper for all incoming communications-calls, emails, and meeting requests.
• Draft, proofread, and distribute executive level memos, presentations, and reports.
• Meeting & Event Coordination o Prepare agendas, presentation decks, and briefing materials for board meetings, investor calls, and leadership offsites.
• Attend meetings, capture action items, and follow up to ensure timely completion.
• Project Support & Research
• Assist with special projects-market research, vendor evaluations, and business development initiatives.
• Compile data, create executive summaries, and track project milestones.
• Stakeholder Liaison
• Build and maintain relationships with clients, partners, and internal leadership teams.
• Coordinate cross functional collaboration and ensure alignment on priorities.
• Office & Administrative Management
• Oversee executive office supplies, budgets, and vendor relationships.
• Ensure compliance with corporate policies and maintain confidentiality of sensitive information.

Required Qualifications:

• Bachelor's degree or equivalent experience.
• Minimum of 5 years' experience supporting C-level executives, preferably in a technology or consulting environment.
• Exceptional written and verbal communication skills.
• Proven track record of managing complex calendars and travel logistics.

Desired Skills & Competencies:

• Highly organized with outstanding attention to detail.
• Proactive problem solver; able to work independently and anticipate needs.
• Strong interpersonal skills; able to interact professionally across all levels.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Zoom, Slack, Asana).

Working Conditions:

• Fulltime, onsite or hybrid work arrangement based in our Cornelius, NC office.
• Occasional early mornings, evenings, or weekends may be required to accommodate executive schedule and events.

Reports To: CEO, Elevate Digital