Executive Administrative Assistant - Parkinson's Disease Foundation : Job Details

Position:    Executive Administrative Assistant

Position Status:   Full-Time, Non-Exempt

Reports to:   President & CEO

• Location:    Hybrid

Proximity to Washington, DC or NYC Office Preferred

DESCRIPTION: The Parkinson's Foundation makes life better for people with Parkinson's disease by improving care and advancing research toward a cure. In everything we do, we build on the energy, experience, and passion of our global Parkinson's community.

PRIMARY ROLE: The Executive Administrative Assistant is responsible for exercising considerable initiative to provide a wide range of administrative support to the President/CEO and the Executive Leadership Team. Responsibilities include: preparing Board meeting materials, coordinating calendars and travel, preparing reports and data analyses, project coordination, and working well with all levels of internal management and staff, as well as outside constituents and vendors.

RESPONSIBILITIES:

Responsibilities include, but are not limited to the following:

• Maintains CEO daily calendar, including the scheduling of appointments and conferences, and making travel arrangements.
• Work closely with Board of Directors to prepare, coordinate and disseminate documents, records and reports for Board Meetings. Update and maintain Bylaws, Board Committees; record, transcribe and distribute minutes of Board Meetings.
• Drafts and edits emails, materials and presentations.
• Organizes, assembles and distributes meeting background and presentation materials.
• Attends meetings, documents and provides follows up on action items and decisions.
• Compiles data from multiple internal and external sources to create written and visual reports.
• Respond to internal and external requests for information.
• Composes and responds to correspondence on behalf of the CEO.
• Assists with deadline-driven special projects; and
• Provides administrative support to the Executive Leadership Team as needed.

EXPERIENCE/SKILLS REQUIRED:

• Bachelor's degree and at least two years in a related field.
• Demonstrated attention to detail, accuracy, and strength in written communications.
• Excellent time management skills, including the ability to complete multiple tasks concurrently in a timely manner with competing priorities and multiple deadlines.
• Excellent interpersonal and verbal communication skills.
• Ability to handle sensitive information and maintain confidentiality.
• Demonstrated commitment to the organizational values of excellence, teamwork, collaboration, integrity, positivity, dedication and responsiveness.
• Efficient, professional, self-motivated.
• Proficiency in MS Office software including MS Word, MS Excel, MS PowerPoint, MS Outlook.

COMPENSATION: Salary for this position is competitive and depends on prior experience. In addition, a comprehensive benefits package is included. The salary range for this position is $55,000 to $65,000.

HOW TO APPLY: Please submit a resume and cover letter to [email protected]. Applicant review will continue until the position is filled. Please indicate “Executive Administrative Assistant” in the subject line. Resumes without a cover letter will not be considered. No phone calls, please.

The Parkinson's Foundation is an equal opportunity employer. We are committed to diversity, equity, and inclusion in our culture and in our work on behalf of people with Parkinson's disease.

All new hires are required to be fully vaccinated against the COVID-19 virus, subject to any legally required accommodations.