Exectutive Assistant - Colorado Extreme Hockey : Job Details

About the Role

We're seeking a Executive Assistant to act as the strategic right hand to a high-performing CEO. This role blends executive administration, calendar and inbox management, travel and event coordination, and personal assistance.

You'll manage a mix of business and personal priorities, keeping operations smooth and ensuring the CEO's time is focused on the highest-value activities.

Salary: $50,000- 70,000

Benefits: Health and Dental Insurance, Professsional Development Training

Key Responsibilities

Calendar & Meeting Management

Maintain and protect the CEO's calendar, ensuring accuracy and efficiency.

Schedule meetings, speaking engagements, podcasts, and personal appointments with clear agendas and confirmations.

Batch meetings strategically to eliminate wasted time.

Review the calendar daily, weekly, and 6 weeks in advance for accuracy and optimization.

Inbox & Communication Management

Process the CEO's inbox daily, maintaining inbox zero standards.

Filter, label, and prioritize communications so only the most critical reach the CEO.

Respond on behalf of the CEO using approved templates and tone.

Decline or accept invitations/opportunities based on established guidelines.

Travel & Event Planning

Arrange all aspects of travel — flights, hotels, transportation, itineraries — in alignment with CEO preferences.

Maintain detailed trip files all contacts, confirmations, and itineraries.

Coordinate special events such as Founder's Dinners, corporate retreats, and speaking engagements.

Handle last-minute changes, delays, or cancellations with efficiency and professionalism.

Project & Task Management

Maintain a living Admin Meeting Agenda for daily/weekly syncs with the CEO.

Capture and organize CEO preferences for repeatable processes.

Daily:

Review CEO's calendar and inbox

Create and update the daily to-do list

Prepare for CEO sync meeting

Weekly:

Audit CEO's calendar for confirmations, travel, and commitments

Update family, personal, and business events

Qualifications

Experience with AI

Proactive problem-solver who anticipates needs and follows through

Ability to manage confidential information with the highest discretion

Strong organizational skills with a focus on efficiency and accuracy

Experience with Bill.com

Ideal Candidate Traits

Operates with ownership, urgency, and precision

Thrives in fast-paced, dynamic settings

Balances professionalism with warmth in communications

Keeps the CEO focused on high-value activities