Exec Assistant & Project Management Office - Airbus : Job Details

Provide comprehensive administration, PMO and process/procedural coordination of various elements of Airbus Flexrotor business activities in support of the Managing Director. In alignment with company priorities, the CoS will lead a variety of program, process and project management activities.

Operational Efficiency & Process Improvement: 40%

• Streamlining daily operations.
• Oversee and improve internal processes and workflows to enhance efficiency and effectiveness across various departments.
• Establish and standardize project management methodologies, tools, and best practices across the organization.
• Identify bottlenecks and inefficiencies in project delivery processes and propose solutions.

Develop and implement process improvements for project initiation, planning, execution, monitoring, and closure.

Strategic Alignment & Execution: 30%

• Work closely with the Managing Director to define, communicate, and execute Aerovel's strategic objectives, aligning them with the broader Airbus Helicopters Defense & Security strategy.
• Ensure alignment and progress on priorities alongside the managing director.
• Maintain a strategic project portfolio roadmap that directly supports Aerovel's and Airbus's overarching strategic objectives.
• Implement a framework for prioritizing projects based on strategic value, resource availability, and risk.
• Regularly review project progress against strategic goals, identifying and addressing deviations.
• Provide the Managing Director with comprehensive reports on the strategic impact and status of key initiatives.

Communication & Stakeholder Management: 20%

• Facilitating effective communication.
• Foster internal and external relationships, focusing on marketing activities, (i.e. social media and press releases).
• Be a central point of contact for stakeholders, communicating on organizational updates, facilitating communication between Aerovel and Airbus corporate functions.
• Ensure the Managing Director is well-informed and prepared for meetings, decisions, and strategic discussions by gathering, analyzing, and summarizing relevant information.
• Prepare executive-level project summaries and presentations for the Managing Director and leadership.
• Act as a liaison between project managers, functional leads, and the Managing Director to ensure clear communication and alignment.
• Manage and track stakeholder expectations related to project deliverables and outcomes.

Community Outreach: 10%

• Support the implementation of community outreach projects with employees and in support of a broader Airbus approach to community engagement, education, positioning Airbus as a community leader and growing brand awareness in the Region.

Additional Responsibilities: Other duties as assigned.

Education: Required Bachelors degree in related field or the equivalent in experience. Preferred MBA or Master's degree in related or similar field.

Experience: Required Minimum Six (6) years of experience in the international and/or aerospace arena focused on one or more of the following areas: operations, finance, strategy/analysis, program management, marketing. Preferred Minimum Three (3) years Project Management (PMP) Minimum Three (3) years UAS Experience.

Licensure/Certifications: Required PMP. Preferred.

Travel Required: 10% Domestic and International.

Citizenship: Eligible for employment in the US, Options: none, US Person under ITAR definition (U.S. Citizen, green card holder or person covered under our existing ITAR license).

Clearance: n/a.

Qualified Skills: Knowledge, Skills, Demonstrated Capabilities: Required Ability to anticipate and address unforeseen issues and problems in all elements of the organization. Attention to detail and the ability to execute multiple and disparate tasks on short deadlines.

Communication Skills: Required Ability to communicate effectively in verbal and written form in English. Possess solid verbal communication skills and strong presentation skills with the ability to present clear and concise reports to customers and executives. Ability to present a positive image of AH North America Region outside the organization. High level of comfort interacting with VIPs, both inside and outside of AH.

Technical Systems Proficiency: Required Google and Microsoft Suites. Preferred Sales Force.

Level of Decision Making: Ability to operate independently and make suggestions to the Managing Director.

Organizational information: Position reports directly to the Managing Director and works closely with the entire organization. Direct Reports: Is this a people manager? No. # of Exempt Reports: 0. # of Non-exempt Reports: 0.

Job Dimensions: Exerts some influence on the overall objectives and long-range goals of the organizationCommunications, Strategy & Transformation.

Nature of Contacts: Involved Communication on a daily Basis with internal and external parties.

Salary range: Based on the required profile: $32.00 - $47.00 (per hour), depending on the candidate's experience. Actual minimum and maximum may vary based on geographic differential. Individual pay is based on skills, experience, and other relevant factors.

Physical Requirements: Onsite or remote: 90% Onsite. Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings. Daily. Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms. Daily. Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Daily. Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Daily. Carrying: able to carry documents, tools, drawings, electronic equipment up to 25lbs/11kgs. Daily. Lifting: able to lift documents, tools, drawings, electronic equipment up to 25lbs/11kgs. Occasionally. Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. Occasionally. Sitting: able to sit for long periods of time in meetings, working on the computer. Daily. Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. Several times a week. Standing: able to stand for discussions in offices or on the production floor. Daily. Travel: able to travel independently and at short notice. Frequently. Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. Occasionally. Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site. Administrative position only PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eye protection may also be required when visiting the shop floor.

Equal Opportunity: All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status. As a leader in our field, Airbus Helicopters, Inc. provides relocation assistance for qualified positions and a comprehensive compensation and benefits package. As a matter of policy, Airbus Helicopters, Inc. does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus Helicopters, Inc. does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. NOTE: Airbus Helicopters, Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

Company: Aerovel Corporation

Employment Type: US - Direct Hire

Experience Level: Professional

Remote Type: On-site

Job Family: Programme & Project Management

Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence