Events Liaison - City of Broken Arrow, OK : Job Details

Salary: $22.44 - $29.18 Hourly Location : Broken Arrow, OK Job Type: Full-Time Hourly Location (Dep/Div): CD - Community Permitting Munis Job Class: SUPPORT Opening Date: 08/11/2025 Closing Date: 8/25/2025 11:59 PM Central FLSA: Non-Exempt Bargaining Unit: GEN Job Description Location: 1400 CD-Community Permitting Pay Grade: A07 FLSA Status: Non-exempt The primary role of the Special Events Liaison is to facilitate smooth, consistent coordination of events held within the community. This position also coordinates internal events through the direction of leadership for the City of Broken Arrow. *This position performs duties deemed to be safety sensitive and is therefore subjected to random drug testing under the City's policies*Essential Job Functions

• Serves as a resource and primary contact for individuals or groups hosting events within the city limits.
• Works with leadership to develop and implement new Community Development events.
• Works with leadership to develop and maintain event policies and guidelines
• Works with leadership to plan, promote, organize, and schedule various City programs and activities
• Coordinates the Special Events Committee, ensuring open communication and collaboration between city staff and event organizers, for the purpose of providing services for events.
• Seeks out sponsorships, donations, grants, and volunteer organizations to help offset internal event costs.
• Develops and maintains cooperative relationships with other departments, outside agencies and groups, and general public contacted in the course of work.
• Performs public relations work within the community and state when needed and directed by leadership.
• Reviews requests and provides customer assistance with special event permits.
• Aides in development and processing of Servicing and licensing agreements for events.
• Provides on-site coordination of City events.
• Coordinates event license agreements.
• Perform post-event tasks IE: reviewing invoices and billing and documenting issues and resolutions.
• Performs other duties as assigned.

Minimum Education and Experience Requires a High School Diploma or GED equivalent, supplemented by three to five years of related experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Possession of or ability to readily obtain a valid Driver's License issued by the State of Oklahoma for the type of vehicle or equipment operated. Physical Requirements Tasks involve the ability to exert moderate physical effort in medium work, typically involving some combination of balancing, climbing, crawling, crouching, feeling, handling, hearing, kneeling, mental acuity, reaching, repetitive motion, speaking, standing, talking, visual acuity, and walking. Some tasks may involve lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 50 pounds). An offer of employment is contingent on the verification of credentials and other information required by the City of Broken Arrow policies, including the successful completion of a background check and drug/physical screening. City of Broken Arrow is an Equal Opportunity Employer and values diversity at all levels of the workforce. Employment selection and related decisions are made without regard to sex, sexual orientation, gender identity, race, age, disability, religion, national origin, ethnicity, color, genetic information, marital status, or any other protected class. Broken Arrow is committed to reasonable accommodation, and a smoke free/drug free workplace. 2025 Employee Benefits Summary This document is intended to give an overview of benefits offered to full-time, non-union City employees. Benefit coverage begins on the first of the month following 30 days of employment Monthly Rates: Retirement

• The City offers a 401(a) defined contribution retirement plan through the Oklahoma Municipal Retirement Fund (OMRF). The City contributes 10% of the employees' earnings into the plan. Employees become 20% vested after three years and vesting increases 20% for each additional year of service until 100% vesting is achieved at seven years. Employees may elect to contribute an additional amount.
• The City also offers access to a 457 retirement plan, both traditional and Roth, through Mission Square retirement.

Preferred Providers Through our preferred providers, the City is pleased to offer anyone on the health plan access to medical services at no additional cost.

• Clinic: Anyone on the City's medical plan can access the Remedy Health clinics, including their on-site pharmacies, labs and imaging services at no cost.
• ZERO Card: Zero offers a wide range of services that may be ordered by your doctor, including labs, imaging, colonoscopies, orthopedic surgery, sleep studies, physical therapy and more- all at no cost to the employee.

Paid Leave

• Vacation: One week of vacation is available after six months of employment. Thereafter, vacation is accrued monthly according to year of service.
  • Year 1 - 4: 10 days per year
  • Year 5 - 9: 15 days per year
  • Year 10 - 14: 20 days per year
  • Year 15 - 19: 22 days per year
  • 20 years +: 25 days per year
• Holidays: Twelve paid holidays, plus one floating holiday each year.
• Sick: Eight hours per month up to maximum of 1,040 hours (130 working days).

Other City-paid benefits

• Life Insurance & Long-Term Disability

The City pays the entire premium for a term life insurance policy, as well as a long-term disability benefit that replaces part of your salary if you become unable to work for several months. The life insurance is equal to the employee's annual salary.

• Employee Assistance Program

Through Community Care EAP, City employees and their families can call for help with a variety of personal, professional, mental health, substance abuse and financial concerns. Three free visits are offered each year, with a reference for ongoing support if needed.

• Virta-Diabetes Reversal Program

This program is free to diabetic and pre-diabetic employees and spouses who are enrolled in the health plan. Virta's powerful program is shown to reverse Type 2 diabetes with coaching and nutrition management, leading to better health and reduced use of medication. Voluntary Supplemental Benefits Additionally, all City employees may take advantage of reduced-cost and/or pre-tax access to the following voluntary benefits

• Flexible Spending Account (FSA)
• Dependent Care Account
• Accident Insurance
• Short-Term Disability Insurance
• Critical Illness/Cancer Insurance
• Genesis gym membership
• Crunch Fitness gym membership
• Pre-paid legal services
• IDShield membership
• No cost LifeBalance program, access to local and nation-wide discounts of participating online businesses

01 How many years of experience do you have in professional event planning? Required Question