Event Planner - Synectics : Job Details

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• As an Events Planner, you will manage, plan, and execute multiple, complex, and concurrent events to support the APN business in the USA. This includes producing and managing all aspects of high-quality events, utilizing
• digital environments and other technology platforms.
• Planning and project-managing large, high-visibility tradeshows, customer events, internal conferences, and media events to create an exceptional experience that aligns with business and stakeholder expectations.
• Overseeing logistics for events, including event space, contracts, agenda planning, AV requirements, meeting room setups, equipment and labor, menu selection, speaker coordination, sponsorship management, decor,
• signage, collateral, graphics, transportation, and event reconciliation and reporting.
• Ensuring clear communication with stakeholders throughout the planning and execution phases to guarantee alignment and satisfaction.
• Developing and managing relationships with vendors to secure necessary services and products for successful event execution, ensuring quality and adherence to budget constraints.
• Traveling to and managing all aspects of events on-site, ensuring smooth execution of logistics and that the event meets established goals and objectives.
• Identifying industry trends and best practices to improve event efficiency, cost savings, and execution, while assisting team members with events as needed.

Responsibilities

• As an Events Planner, you will manage, plan, and execute multiple, complex, and concurrent events to support the APN business in the USA. This includes producing and managing all aspects of high-quality events, utilizing
• digital environments and other technology platforms.
• Planning and project-managing large, high-visibility tradeshows, customer events, internal conferences, and media events to create an exceptional experience that aligns with business and stakeholder expectations.
• Overseeing logistics for events, including event space, contracts, agenda planning, AV requirements, meeting room setups, equipment and labor, menu selection, speaker coordination, sponsorship management, decor,
• signage, collateral, graphics, transportation, and event reconciliation and reporting.
• Ensuring clear communication with stakeholders throughout the planning and execution phases to guarantee alignment and satisfaction.
• Developing and managing relationships with vendors to secure necessary services and products for successful event execution, ensuring quality and adherence to budget constraints.
• Traveling to and managing all aspects of events on-site, ensuring smooth execution of logistics and that the event meets established goals and objectives.
• Identifying industry trends and best practices to improve event efficiency, cost savings, and execution, while assisting team members with events as needed.

Qualifications

• Bachelor's Degree and/or events or meeting planner certification, or equivalent experience in a related field.
• Four plus years of event management experience, preferably within a corporate, large venue, or event management capacity.
• Exceptional time management and organizational skills with a proven record of success in planning, managing, and executing multiple events simultaneously.
• Excellent written and oral communication skills at all levels, with the ability to succinctly convey updates and project plans.
• Experience managing mid- to large-size budgets, with advanced knowledge of contractual language pertaining to meetings and events, and significant experience negotiating with vendors.
• Proven ability to work independently and as part of a team, maintaining a calm demeanor under pressure.
• Adaptability to situations and ever-changing demands, with a high level of organization .to handle multiple tasks and meet strict deadlines.
• Experience with event registration systems and event mobile app platforms.
• Excellent stakeholder and project management skills to ensure the alignment of event logistics with clear, results-focused execution, and the ability to identify efficiencies and improvements to the events strategy.
• Able to travel up to 25% overnight in this role

Benefits Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics. Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st. Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification. Synectics is an equal opportunity employer. Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Contract

Job function

• Industries Staffing and Recruiting

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