Event Manager - the goodkind group, llc : Job Details

We are seeking a part-time Events Manager to support the planning and execution of an event scheduled for November 18th. This individual must also be available to work the evening of the event.

Role Overview

We are looking for a mid-level Events Manager to work approximately 20 hours per week. This role will report to the Regional Director and oversee event logistics, project management, and administrative coordination.

Key Responsibilities

Event & Logistics Management

• Lead project management for all event logistics
• Support finalization of leadership list and program details
• Draft, review, and manage event communications and landing page content
• Oversee invitations, tribute book, ads, donor lists, and RSVP tracking
• Manage vendor coordination (caterers, decorators, A/V, photographers, security, etc.) and budgets
• Develop event program layout, seating arrangements, sponsorship materials, and donor recognition
• Coordinate décor, catering, contracts, payment schedules, and event-day run-of-show
• Supervise volunteer recruitment, management, and acknowledgments
• Manage pre-event communications, “Know Before You Go” emails, and post-event thank-you outreach
• Lead on-site event management, including A/V run-throughs, guest coordination, and program flow
• Conduct post-event wrap-up including materials return, vendor payments, and debriefs

Development & Donor Engagement

• Conduct donor research and identify potential prospects
• Support tribute committee with solicitations and relationship management
• Track donations, pledges, and sponsorship outreach

Communications

• Draft event-related emails, donor communications, and speeches
• Assist with press coordination and event-related writing needs

Speaker Coordination

• Provide logistics and communication support for featured speakers, including travel and speech preparation

Location Westchester County/Fairfield