Event Manager - Harrisburg University of Science and Technology : Job Details

POSITION SUMMARY Harrisburg University is seeking an experienced and dynamic Event Manager to join our growing Office of Philanthropy & Alumni Relations. This role is critical to the planning, coordination, and execution of all fundraising, campaign-related, stewardship, and departmental events. In addition, the Event Manager oversees external event services, including marketing and promotion of campus rentals, sponsorship development, and event-based revenue generation. The ideal candidate is a highly organized and creative professional who thrives in a fast-paced environment, is passionate about meaningful experiences, and understands how strategic events can enhance visibility, deepen engagement, and drive philanthropic success. ESSENTIAL RESPONSIBILITIES

• Lead the planning, coordination and execution of philanthropic and special events, both on and off campus, serving as the primary project manager from concept through completion.
• Drive fundraising and revenue growth through the strategic management of campus event rentals, cultivating mission-aligned partnerships to enhance visibility and impact.
• Develop and implement comprehensive event plans, including timelines, briefings, run-of-show documents and logistical frameworks, in collaboration with internal teams and external partners.
• Serve as the central liaison for all event-related communications, ensuring consistent coordination among departments, clients, vendors and stakeholders.
• Maintain a robust system for tracking event rental performance, including revenue, expenses and profit margins.
• Provide regular performance and financial reports to leadership to inform data-driven strategic decision-making.

REQUIRED SKILLS/ABILITIES

• Strong understanding of fundraising principles, strategies and best practices.
• Exceptional attention to detail, with the ability to anticipate event needs and respond proactively.
• Excellent verbal and written communication skills, with the confidence to engage effectively with diverse stakeholders.
• Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Demonstrated alignment with and commitment to Harrisburg University's cultural values and organizational expectations.

EDUCATION AND/OR EXPERIENCE

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of three years of professional experience in event planning, fundraising events, hospitality, or a related field.
• Excellent verbal and written communication skills, and the ability to manage multiple priorities simultaneously.
• Demonstrated problem-solving ability and a proactive, solution-oriented approach.
• Ability to work occasional evenings and weekends as needed for events.

WHY JOIN HARRISBURG UNIVERSITY? Harrisburg University of Science and Technology is a vibrant, forward-thinking institution that prepares students for success in the STEM fields through an innovative, experiential education model. As part of the Philanthropy & Alumni Relations team, you'll be part of a collaborative, mission-driven environment committed to expanding access, deepening community impact, and advancing the University's vision.